The Role
Provides senior-level executive administrative support to a U.S. Coast Guard OCIO office, including complex calendar and travel coordination, correspondence, reports, meetings, events, records, budgets, personnel administration, logistics, and leadership materials. Advises executives and staff on administrative procedures, deadlines, policies, and organizational requirements. The role is onsite and requires Public Trust clearance, strong communication skills, Microsoft Office proficiency, and extensive experience supporting senior leadership.
Summary Generated by Built In
Our Mission:
At Dobbs Defense, we deliver mission-centric IT, Cyber, and data analytics solutions for our government and commercial clients through the convergence of automation, innovation, training, and education. Delivering high-quality IT, cybersecurity, and data analytics solutions through proven and innovative methods is our vision.
Job Description:
Dobbs Defense Solutions is seeking an Executive Administrative Specialist to provide professional and proactive mission-oriented administrative support to the assigned U.S. Coast Guard Office of the Chief Information Officer (OCIO) office.
Duties:
Required Education and Experience:
Onsite
Required Clearance:
Public Trust
Our Equal Employment Opportunity Policy:
Dobbs Defense Solutions is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth or breastfeeding), sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), gender expression and transgender status, national origin, ancestry, age, disability, military or veteran status, marital or domestic partner status, genetic information, citizenship, low-income status or any other status or characteristic protected by applicable law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
HUBZone Requirement:
Dobbs Defense Solutions is a certified HUBZone small business and must maintain compliance with applicable SBA HUBZone requirements. As part of the hiring and compliance process, applicable candidates may be required to provide proof of residency and other documentation to verify HUBZone eligibility. Employees are expected to provide requested documentation and maintain applicable residency requirements throughout employment.
Salary Range:
Pay range information will be disclosed consistent with applicable state and local pay transparency laws once available. For this position, the anticipated salary range is $124,800–$135,200 depending on experience and qualifications.
At Dobbs Defense, we deliver mission-centric IT, Cyber, and data analytics solutions for our government and commercial clients through the convergence of automation, innovation, training, and education. Delivering high-quality IT, cybersecurity, and data analytics solutions through proven and innovative methods is our vision.
Job Description:
Dobbs Defense Solutions is seeking an Executive Administrative Specialist to provide professional and proactive mission-oriented administrative support to the assigned U.S. Coast Guard Office of the Chief Information Officer (OCIO) office.
Duties:
- Independently provide senior-level executive administrative support, including complex calendar management, travel coordination, deadline tracking, and management of recurring office requirements and leadership priorities.
- Draft, review, edit, and coordinate executive correspondence, reports, summaries, briefings, and other official documentation in accordance with applicable organizational standards.
- Plan and coordinate executive meetings, conferences, town halls, all-hands meetings, and other official events, including scheduling, logistics, materials, and follow-up actions.
- Support administrative policies, procedures, and requirements related to training, travel budgets, personnel administration, space planning, records management, logistics, asset tracking, and organizational deadlines.
- Conduct research, consolidate information, and prepare leadership materials, including read-aheads, staffing packages, continuity documentation, standard operating procedures (SOPs), and other materials supporting leadership decision-making and office business rhythms.
- Advise leadership and staff on recurring administrative requirements, organizational procedures, deadlines, and the administrative impact of changes to policies, processes, or organizational functions.
Required Education and Experience:
- Bachelor’s degree in Business Administration or a related field from an accredited institution plus 8 years of relevant administrative experience, including at least 2 years supporting senior executives; or an associate’s degree plus 10 years of relevant experience, including at least 4 years supporting senior executives; or a high school diploma with relevant vocational or military certification plus 14 years of relevant experience, including at least 6 years supporting senior executives.
- Demonstrated experience directly supporting Senior Executive Service (SES), Flag Officer (Admiral), General Officer, or equivalent senior leadership, including knowledge of executive-level protocols, correspondence, coordination, and staffing requirements.
- Excellent written and verbal communication skills, with demonstrated ability to prepare and review professional correspondence and executive-level materials.
- Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook (email, calendar, and file management), with the ability to independently operate standard office, teleconference, and video conference equipment. Minimum typing speed of 45 words per minute.
Onsite
Required Clearance:
Public Trust
Our Equal Employment Opportunity Policy:
Dobbs Defense Solutions is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth or breastfeeding), sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), gender expression and transgender status, national origin, ancestry, age, disability, military or veteran status, marital or domestic partner status, genetic information, citizenship, low-income status or any other status or characteristic protected by applicable law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
HUBZone Requirement:
Dobbs Defense Solutions is a certified HUBZone small business and must maintain compliance with applicable SBA HUBZone requirements. As part of the hiring and compliance process, applicable candidates may be required to provide proof of residency and other documentation to verify HUBZone eligibility. Employees are expected to provide requested documentation and maintain applicable residency requirements throughout employment.
Salary Range:
Pay range information will be disclosed consistent with applicable state and local pay transparency laws once available. For this position, the anticipated salary range is $124,800–$135,200 depending on experience and qualifications.
Skills Required
- Bachelor’s degree in Business Administration or a related field plus 8 years of relevant administrative experience, including at least 2 years supporting senior executives; or an associate’s degree plus 10 years of relevant experience, including at least 4 years supporting senior executives; or a high school diploma with relevant vocational or military certification plus 14 years of relevant experience, including at least 6 years supporting senior executives.
- Experience directly supporting Senior Executive Service, Flag Officer, General Officer, or equivalent senior leadership, including executive-level protocols, correspondence, coordination, and staffing requirements.
- Excellent written and verbal communication skills, including the ability to prepare and review professional correspondence and executive-level materials.
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, including email, calendar, and file management.
- Ability to independently operate standard office, teleconference, and video conference equipment.
- Minimum typing speed of 45 words per minute.
- Public Trust clearance.
- Compliance with applicable HUBZone eligibility and residency documentation requirements.
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The Company
What We Do
We work with government and commercial customers to develop enterprise IT, cyber, and analytics solutions. We are committed to supporting our customers’ missions. Our focus is to invest in an experienced workforce that delivers premier solutions to meet customers’ business and technical requirements. Dobbs Defense Solutions, LLC is a Service-Disabled, Veteran-Owned Small Business (SDVOSB). The company is registered with the U.S. Department of Veterans Affairs (VA) Center for Veterans Enterprise (CVE), and SDVOSB status has been validated by the VA. The company is headquartered in Rockville, Maryland with a portfolio of Department of Defense (DoD) clients that are centered on information technology, and cybersecurity programs. Dobbs Defense Solutions, LLC is an 8(a) certified Minority Owned Business, Economically Disadvantaged Women Owned Small business (EDWOSB), Women Owned Small Business (WOSB), and SDVOSB. Our executives and employees have more than 35 years of proven experience in information technology (IT), cybersecurity, business intelligence (BI), and project/program management (PM). D2S focuses on delivering IT, BI, cybersecurity, and PM capabilities by employing professional services with exceptional results.
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