Senior Executive Administrative Assistant ( Hybrid- NYC)

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team.

The Senior Executive Administrative Assistant provides high-level administrative and secretarial support to two senior executives. This role is responsible for managing calendars, coordinating meetings and travel, preparing correspondence and presentations, and ensuring the smooth day-to-day operation of the executive office. The ideal candidate is highly organized, thrives in a fast-paced environment, demonstrates strong attention to detail, and is comfortable managing multiple priorities and workflows simultaneously.  This position requires regular attendance at our New York City office.

Responsibilities:

• Provide executive-level administrative and secretarial support to the Chief Growth and Strategy Officer, ensuring seamless day-to-day operations.
• Manage complex executive calendars, including scheduling appointments, meetings, and daily office activities.
• Review, research, prioritize, and route incoming correspondence; draft responses and initiate communications as appropriate.
• Coordinate meetings by scheduling conference rooms, arranging conference calls, confirming attendees, coordinating catering, and ensuring audiovisual and presentation equipment is fully functional and prepared.
• Attend meetings as needed to take minutes, transcribe notes, and distribute clear, timely meeting summaries.
• Arrange detailed travel logistics, including transportation, lodging, and itineraries, and prepare and submit expense reports.
• Develop and edit presentations, reports, and other business documents using Microsoft PowerPoint, Excel, and related software.
• Gather and analyze information to support executive decision-making and improve office efficiency.
• Utilize AI-powered and document automation tools to support the business and document summarization, while maintaining data privacy and confidentiality standards.
• Coordinate onboarding activities for new team members, including IT equipment setup, system access, and first-day logistics.
• Support cross-functional business initiatives and special projects as assigned.
• Maintain strict confidentiality when handling sensitive information, communications, and executive matters.
• Perform additional duties as assigned to meet the ongoing needs of the role.
   

Qualifications:

• High school diploma required; Associate degree preferred.
• Minimum of 5 years of administrative assistant experience, preferably supporting senior-level executives.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, Excel, and PowerPoint, as well as other business productivity tools.
• Proficiency with calendar management tools, including Outlook Calendar.
• Excellent written and verbal communication skills, with the ability to interact effectively across all levels of the organization.
• Strong customer service skills demonstrated by a high level of professionalism, discretion, and confidentiality.
• Proven ability to manage confidential information with sound judgment and discretion.
• Strong organizational, time-management, and multitasking skills, with exceptional attention to detail and accuracy.
• Demonstrated ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.
• Ability to work independently while maintaining a high level of accuracy and attention to detail.
• Strong critical thinking and analytical skills.

Preferred Skills and Attributes:

• Experience supporting multiple executives simultaneously.
• Strong problem-solving and decision-making abilities.
• Ability to identify urgent matters and respond appropriately.
• Professional demeanor and strong interpersonal skills.
• Highly dependable, resourceful, and adaptable in a fast-paced environment.

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We are dedicated to fostering a collaborative, engaging, and inclusive environment and are committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates do their best when they feel safe, understood, and valued, and we work diligently and collaboratively to ensure Broadridge is a company—and ultimately a community—that recognizes and celebrates everyone’s unique perspective.

Use of AI in Hiring 

As part of the recruiting process, Broadridge may use technology, including artificial intelligence (AI)-based tools, to help review and evaluate applications. These tools are used only to support our recruiters and hiring managers, and all employment decisions include human review to ensure fairness, accuracy, and compliance with applicable laws. Please note that honesty and transparency are critical to our hiring process. Any attempt to falsify, misrepresent, or disguise information in an application, resume, assessment, or interview will result in disqualification from consideration.

US applicants: Click here to view the EEOC "Know Your Rights" poster.

Disability Assistance

We recognize that ensuring our long-term success means creating an environment where everyone is welcome, where everyone's strengths are valued, and where everyone can perform at their best. Broadridge provides equal employment opportunities to all associates and applicants for employment without regard to race, color, religion, sex (including sexual orientation, gender identity or expression, and pregnancy), marital status, national origin, ethnic origin, age, disability, genetic information, military or veteran status, and other protected characteristics protected by applicable federal, state, or local laws. 

If you need assistance or would like to request reasonable accommodations during the application and/or hiring process, please contact us at 888-237-7769 or by sending an email to [email protected].