Events & Meeting Coordinator
At Acumetis, we are a global life sciences consultancy that helps pharmaceutical and biotech organizations navigate their most critical moments—powering commercial success and expanding patient access. We bring together deep expertise across medical, access, commercial, and patient strategy, enabling our clients to see differently, decide confidently, and execute with precision.
Our team partners with clients across the product lifecycle, with strength in supporting organizations launching new therapies or entering new disease areas. We work with leading global pharmaceutical and biotechnology companies, providing strategic insight and executional excellence in high-stakes environments.
We are seeking a highly organized and detail-oriented Events & Meeting Coordinator to support the planning and execution of meetings and events across Acumetis. This role will work closely with internal teams and external partners to coordinate logistics, manage event administration, and help ensure a seamless participant experience.
This role is responsible for delivering seamless, high-quality events and meeting execution, managing logistics with precision, and coordinating across multiple service lines, including Medical Affairs, Commercial, Patient Access and Support Services (PASS), Global Values Access (GVA) and Insights.
The ideal candidate brings strong project coordination skills, exceptional attention to detail, and the ability to manage multiple concurrent workstreams in a fast-paced environment.
Key Responsibilities
Event & Meeting Planning and Execution
Support the planning and execution of in-person, virtual, and hybrid meetings, including advisory boards, client engagements, and internal meetings
Assist in maintaining project timelines, meeting plans, and event documentation
Support budget tracking and project administration activities
Coordinate logistics including venue sourcing, travel arrangements, materials preparation, and technology platforms
Provide on-site and virtual meeting support as required
Support engagement activities with Key Opinion Leaders and other participants
Manage all logistics including venue sourcing, travel coordination, materials preparation, and technology platforms
Provide on-site and virtual meeting support as needed
Engage with Key Opinion Leaders
Cross-Service Line Coordination
Partner with project teams across multiple service lines to align on meeting objectives, deliverables, and timelines
Coordinate with project teams across multiple service lines to support meeting objectives and timelines
Assist in tracking deliverables and ensuring information is communicated effectively across teams
Prioritize multiple assignments while maintaining attention to detail
Detail Management & Operational Oversight
Maintain accurate tracking of timelines, deliverables, and event documentation
Assist with budget monitoring and compliance-related documentation
Ensure accuracy across all meeting components, including agendas, communications, attendee lists, and materials
Oversee registration processes, invitations, reminders, and participant communication
Stakeholder & Vendor Coordination
Support communication with internal teams, healthcare professionals, and external vendors
Assist with vendor coordination, contracts, and payment processing
Maintain clear and timely communication across all stakeholders
Post-Meeting Activities
Support post-meeting reconciliation, expense tracking, and reporting
Assist with meeting follow-up communications and documentation
Contribute ideas to enhance event coordination processes and efficiency
Ensure timely completion of follow-up communications and documentation
Qualifications & Experience
Bachelor’s degree in a relevant field; and experience in health sciences
1–3 years of experience in event planning, meeting coordination, administrative support, or project coordination. Experience within healthcare, life sciences, consulting, or professional services is considered an asse
Experience supporting event logistics and coordinating multiple tasks simultaneously
Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously
Strong written and verbal communication skills
Proficiency in Microsoft Office, particularly PowerPoint, Word, and Excel.
Toronto Total Rewards for Events & Meeting Coordinator - $60,000- 75,000
Skills Required
- Bachelor's degree in a relevant field
- Experience in health sciences
- 3-5+ years of experience in event planning, meeting coordination, or project coordination within professional services or life sciences
- Proven ability to manage complex logistics with strong attention to detail
- Excellent organizational and time management skills with ability to manage multiple priorities
- Strong written and verbal communication skills
- Advanced proficiency in Microsoft Office, particularly PowerPoint
What We Do
Acumetis is a global expert commercialization partner for the life sciences and biopharma industries. Formed from five specialist consultancies, the company provides integrated consulting and technology-enabled solutions across the entire product lifecycle, including commercial strategy, launch excellence, and market access. Their mission is to help clients navigate complexity, unlock value, and deliver better outcomes for patients through rigorous analysis and connected expertise.
