The Role
Leads Halifax enrolment operations across registration, student records, financial aid, graduation audits, credential issuance, compliance, privacy, reporting, and student lifecycle support. Oversees departmental staff, ensures regulatory and data integrity, manages audits and escalations, maintains system and reporting controls, and coordinates with academic, finance, admissions, IT, and compliance teams to improve student-facing processes and operational performance.
Summary Generated by Built In
The Senior Enrolment Manager – Halifax plays a critical leadership role in ensuring the accuracy, integrity, compliance, and effectiveness of the College’s enrolment, student records, financial aid, and student lifecycle operations for Career College cohorts.
Reporting to the Senior Manager of Admissions and Enrolment, Canada, this position oversees the student journey from admission handoff through registration, orientation, payment planning, retention support, status changes, graduation audit, credential eligibility, and official document issuance.
The role serves as the operational steward of official student records, enrolment data, registration integrity, transcripts and official letters, graduation documentation, regulatory reporting, privacy controls, and audit readiness. The Lead Enrolment also acts as a key liaison with Academics, Admissions, Finance, Student Services, Career Services, Compliance, Marketing, IT, and other internal partners to ensure a consistent, compliant, and student-focused experience.
Main Duties and Responsibilities
Department leadership and people performance:
- Serve as the primary Halifax Enrolment Department liaison with Admissions, Program Managers, Academics, Finance, Student Services, Career Services, Marketing, IT, Compliance, and other internal partners.
- Provide leadership for the Halifax Enrolment Department team, including Enrolment Operations and Financial Aid, fostering a clear, accountable, respectful, compliant, and student-focused culture.
- Oversee departmental priorities, workload, performance expectations, service standards, responsibilities, escalation pathways, and documented development planning.
- Conduct regular one-to-one meetings, team meetings, performance reviews, coaching, feedback, recognition, and training in accordance with company practices.
- Lead the implementation of approved organizational, operational, system, and regulatory changes within the department.
Official student records, registration integrity, and document control :
- Maintain oversight of official student records from admission through graduation and archive, ensuring records are accurate, complete, secure, current, and compliant with institutional and regulatory requirements.
- Oversee registration accuracy, class lists, student status history, start dates, completion dates, cancellations, withdrawals, dismissals, transfers, extensions, leaves, and other enrolment status changes.
- Prepare, control, and issue approved official student documents, including enrolment contracts, enrolment confirmation letters, seat confirmations, transcripts where applicable, completion or graduation letters, certificates or diplomas, replacement documents, and third-party verification responses.
- Ensure appropriate controls are in place for document templates, authorized signatories, version control, release of information, student consent, retention, and secure storage.
Graduation audit, academic standing, and credential eligibility:
- Oversee graduation audits and confirm that academic, attendance, practicum, documentation, financial, and regulatory requirements are satisfied before credential or official completion documentation is issued.
- Ensure approved final grades, grade changes, completion records, academic standing decisions, practicum completion, transfer credits, exemptions, and approved advanced standing decisions are accurately recorded in the student record.
- Coordinate with Academic leadership to ensure academic decisions are properly documented while maintaining clear separation between academic decision-making and administrative records processing.
Enrolment lifecycle and operational oversight:
- Oversee the student journey from admission handoff through registration, orientation, payment planning, retention support, status changes, and graduation, ensuring clear ownership, effective controls, and a consistent student experience.
- Monitor intake readiness, registration accuracy, outstanding documentation, student-record quality, cancellations, transfers, credits, extensions, withdrawals, dismissals, and other enrolment status changes. Manage the withdrawal and dismissal process from initiation through completion, including documentation, student communication, refund coordination, record updates, required reporting, and cross-functional follow-up.
- Act as the departmental escalation point for complex enrolment, documentation, payment, student-record, appeal-process, or service matters and coordinate timely cross-functional resolution.
Policy, compliance, privacy, and audit readiness:
- Interpret and apply institutional policies and applicable Nova Scotia private career college requirements related to admissions documentation, registration, student records, privacy, withdrawals, dismissals, graduation, records release, and regulatory reporting.
- Maintain current regulatory knowledge and translate requirements into departmental procedures, controls, checklists, training, system requirements, and evidence standards.
- Own the accuracy, completeness, reconciliation, and timely submission of required IRCC/DLI, Nova Scotia Private Career College, LaMPSS, and other approved institutional or regulatory data and reports.
- Ensure student information is handled in accordance with applicable privacy obligations, consent requirements, authorized access rules, confidentiality expectations, retention requirements, and secure records practices.
- Lead preparation for internal reviews, audits, inspections, statistical data requests, and regulatory reports; coordinate supporting evidence, respond to findings, and track corrective actions through completion.
Student information systems, data governance, and reporting:
- Establish and maintain student-record data standards, coding conventions, data-entry protocols, reconciliation routines, and quality controls across IQ, Moodle or other learning systems, PowerBI, Financial Aid records, LaMPSS, and related Nova Scotia reporting systems.
- Develop and maintain dashboards and reports covering enrolled and registered starts, intake readiness, outstanding documentation, student status, retention, withdrawals, completion, graduation, regulatory reporting, service levels, and other agreed performance indicators.
- Analyse results, trends, variances, bottlenecks, and emerging risks; prepare weekly, monthly, intake, and ad hoc reports with commentary, forecasts, risks, and recommended actions.
- Identify system, reporting, workflow, access, or data-quality improvements and work with IT, Compliance, Finance, Academics, and operational teams to implement approved changes.
Financial Aid oversight:
- Oversee the employee responsible for Financial Aid and ensure the function operates within approved policies, controls, service standards, documentation requirements, and authorization limits.
- Review payment-plan performance, overdue accounts, financial-aid administration, scholarships, bursaries, awards, refunds, exceptions, and other relevant financial trends.
- Ensure significant financial risks, service issues, or student account concerns are appropriately escalated and resolved in coordination with relevant stakeholders.
- Maintain appropriate separation of duties for payment processing, account follow-up, financial aid administration, approvals, reconciliations, and exception handling.
Person Specifications
Experience and knowledge :
- Significant experience in enrolment services, registrar operations, student records, financial aid administration, student services, or college operations, ideally within a private career college or post-secondary environment.
- Experience with Canadian private career college regulation, Nova Scotia Private Career College requirements, IRCC/DLI reporting, LaMPSS, graduation audits, transcript or credential processes, and student information system governance.
Skills and Abilities:
- Strong leadership, organization, data analysis, records accuracy, policy interpretation, confidentiality, cross-functional communication, problem-solving, and process-improvement skills.
- Advanced Excel or PowerBI skills; experience with IQ, Moodle, LaMPSS, or comparable student information, learning management, financial aid, or regulatory reporting systems.
Personal qualities:
- Highly detail-oriented, discreet, accountable, service-minded, calm under pressure, collaborative, and committed to student success, compliance, continuous improvement, and operational excellence.
- Experience leading change, improving student-facing processes, coaching teams, and building trusted relationships across academic and administrative departments.
Disclaimer
This job description is provided as a guide to the role. It is not intended to be an exhaustive description of duties and responsibilities and may be subject to periodic revision.
As part of our recruitment process, we use AI-enabled technology to assist with tasks such as application screening and process administration. These tools are designed to support fairness and consistency, and human reviewers make all final decisions.
Oxford International is committed to safeguarding and promoting the welfare of children. Recruitment checks, including checks with past employees, are undertaken in accordance with our Recruitment and Selection policy.
Oxford International is an equal opportunity employer. Every applicant and employee has the same opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status
If you require accommodations at any point during the application or hiring process, please contact [email protected]
We reserve the right to close this vacancy earlier than the advertised closing date should we receive a high volume of suitable applications. We therefore encourage interested candidates to apply as early as possible.
We reserve the right to close this vacancy earlier than the advertised closing date should we receive a high volume of suitable applications. We therefore encourage interested candidates to apply as early as possible.
About
Oxford International Education Group is a renowned institution dedicated to providing exceptional educational experiences to international students. With a global presence and a commitment to academic excellence, we strive to empower students to achieve their full potential and thrive in a dynamic, interconnected world. We are proud of our culture and have recently been officially certified as a Great Place to Work ©!
Skills Required
- Significant experience in enrolment services, registrar operations, student records, financial aid administration, student services, or college operations
- Experience with Canadian private career college regulation and Nova Scotia Private Career College requirements
- Experience with IRCC/DLI reporting, LaMPSS, graduation audits, transcript or credential processes, and student information system governance
- Strong leadership, organization, data analysis, records accuracy, policy interpretation, confidentiality, communication, problem-solving, and process-improvement skills
- Advanced Excel or Power BI skills
- Experience with IQ, Moodle, LaMPSS, or comparable student information, learning management, financial aid, or regulatory reporting systems
- Experience in a private career college or post-secondary environment
- Experience leading change, improving student-facing processes, coaching teams, and building cross-functional relationships
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The Company
What We Do
Oxford International Education Group is a global education platform founded in 1991. It provides academic pathway programs, English language training, and higher education services. The company operates independent boarding schools and international colleges, helping students from over 100 countries access education opportunities through partnerships with universities and institutions worldwide. They focus on delivering quality educational experiences and supporting student progression into higher education and careers.
