Senior Document Production Associate
Salary: £30,730 per annum +10% shift allowance (£33,803 total) plus company benefits
Location: Leeds, LS10 1AB
Contract: Full Time, Permanent
Shifts: 40 hours per week, working Monday to Friday, 1pm - 10pm with 1 hour unpaid break
Work model: Fully onsite
Williams Lea seeks a Senior Document Production Associate to join our team!
Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms.
Williams Lea employees, nearly 7,000 people worldwide provide efficient business services at client sites in often complex and highly regulated environments, from centralised Williams Lea onshore facilities, and through best cost company offshore locations.
Purpose of role
The Senior Document Production Associate is responsible for providing word processing and document production services to clients. This experienced position focuses on delivering exceptional customer service by ensuring timely and accurate document production. The role requires expertise in handling tasks such as editing, conversions, formatting, creation, comparisons, and more, based on client requests. The position requires proficiency in document production software applications, along with speed and accuracy in a high-volume, high-pressure environment. The Senior Document Production Associate is also responsible for troubleshooting software/hardware issues and providing instruction/training to other team members. This role oversees the day-to-day production of work for a specific shift or site.
Key responsibilities
Use appropriate logs and tracking software for all document production work.
Intake work requests from clients, clarify job instructions, and negotiate deadlines with requesters, seeking alternative solutions when necessary.
Thoroughly assess job requests and ensure the appropriate completion of tasks throughout the task lifecycle.
Prioritize work requests across the team and coordinate multiple projects according to established guidelines, especially when managing escalated deadlines or issues.
Perform document production tasks, including proofreading, intake, and workflow coordination, as needed.
Use established procedures, standards, and formats to edit, proof, convert, create, transcribe, or complete document production requests to meet client satisfaction.
Participate in the training of new staff and contribute to the ongoing development of current staff as appropriate.
Support the management team with the compilation of monthly reporting.
Demonstrate proficiency in the use of equipment, technology, software, and hardware necessary to perform job functions.
Communicate with team members, lead, supervisor, or client regarding job or deadline concerns.
Meet contracted deadlines for service delivery to clients.
Troubleshoot basic software or hardware problems.
Foster a proactive environment focused on continuous service enhancement and relationship building with clients.
Perform quality assurance on work as requested.
Adhere to Williams Lea policies, as well as client-specific policies.
Use equipment and supplies in a cost-efficient manner.
Personal attributes
A minimum of 3-5 years of document production experience, preferably in a legal, banking, or large corporate environment.
Prior experience in document production and word processing is preferred.
Advanced skills in MS Office software (Word, Excel, PowerPoint) and strong keyboarding and typing abilities.
Familiarity with other software programs for editing and creating documents.
Strong attention to detail and the ability to manage multiple projects simultaneously.
Excellent organizational skills and the ability to meet deadlines while completing projects in a timely manner.
Ability to handle sensitive and/or confidential documents and information with discretion.
Sound judgment in decision-making that aligns with business needs and policies.
Good problem-solving skills and the ability to escalate issues to a supervisory level when appropriate.
Ability to maintain professional composure when working under tight deadlines.
Able to work independently as well as collaboratively within a team.
Adaptability to a fast-paced environment with the ability to prioritize work, balance projects, and meet deadlines.
Strong organizational skills with a focus on accuracy and quality.
Ability to troubleshoot more complex tasks, equipment, or software concerns independently and escalate when needed.
Excellent verbal and written communication and interpersonal skills to communicate effectively with clients and team members in a professional and customer service-oriented manner.
Self-motivated with a positive attitude.
Proven customer service skills to create, maintain, and enhance client relationships.
Ability to work overtime as needed.
Rewards and Benefits
We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:
- 25 days holiday, plus bank holidays (pro-rata for part time roles)
- Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
- Life Assurance
- Private Medical Insurance
- Dental Insurance
- Health Assessments
- Cycle-to-work scheme
- Discounted gym memberships
- Referral Scheme
You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!
Equality and Diversity
The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.
If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview, please contact us at [email protected] (we do not accept applications to this email address).
View our Privacy Notice https://www.williamslea.com/privacy-statement
Skills Required
- Minimum 3-5 years of document production experience
- Advanced skills in Microsoft Office (Word, Excel, PowerPoint)
- Strong keyboarding and typing abilities
- Ability to handle sensitive/confidential documents with discretion
- Ability to troubleshoot software and hardware issues independently
- Experience in legal, banking, or large corporate environments
- Familiarity with other document editing/creation software
- Willingness to work fully onsite in Leeds, Monday to Friday 1pm-10pm (including overtime as needed)
Williams Lea Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Williams Lea and has not been reviewed or approved by Williams Lea.
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Healthcare Strength — Healthcare Strength: Health coverage includes medical, dental, vision, and prescription options, with the package characterized as comprehensive and acceptable in practice. Positive remarks highlight health insurance quality within the core offering.
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Retirement Support — Retirement Support: A 401(k) with employer match is provided alongside company-paid life insurance and disability coverage. These elements establish a standard foundation for long‑term financial security.
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Leave & Time Off Breadth — Leave & Time Off Breadth: Paid time off, paid holidays, and paid parental leave are part of the offering in many roles. This breadth supports time away for rest and family needs.
Williams Lea Insights
What We Do
Williams Lea is the global provider of tech-enabled skilled business-critical support services to financial, legal and professional services firms, connecting people, processes and technology to streamline key business and administrative functions and helping companies adapt to a more virtual and digital workplace. Built on a strong heritage, great client relationships and a talented team, Williams Lea is the trusted global outsourcing provider to clients in highly regulated environments. Williams Lea serves clients in 20 countries across four continents and has 7,000 employees worldwide. Williams Lea is backed by Advent International, one of the largest and most experienced global private equity investors.
