Location: Delray Beach, FL
Position Overview
KEITH is seeking an experienced Senior Document Controls Specialist to support a major construction management project in Delray Beach, Florida. This position is responsible for overseeing the project's document control processes, ensuring all engineering, construction, contractual, and project documentation is accurately maintained, distributed, and archived throughout the project lifecycle.
The ideal candidate is highly organized, detail-oriented, and experienced working on large capital construction projects. This individual will collaborate closely with project managers, engineers, contractors, owners, and other project stakeholders to maintain document integrity, support project compliance, and ensure timely information flow across the project team.
Responsibilities:
- Manage all project documentation including drawings, specifications, RFIs, submittals, contracts, meeting minutes, change orders, correspondence, reports, and other project records.
- Administer and maintain the project's electronic document management system (EDMS), ensuring documents are properly indexed, version-controlled, and distributed.
- Establish and enforce document control procedures in accordance with project standards and client requirements.
- Review incoming and outgoing documentation for accuracy, completeness, and compliance with established document control protocols.
- Coordinate document transmittals between the owner, design team, contractors, subcontractors, and other project stakeholders.
- Maintain current revision status of engineering drawings, technical documents, and construction records.
- Track document workflows to ensure timely review, approval, and distribution.
- Prepare and maintain document logs, registers, and reporting metrics to support project management and client reporting.
- Assist project leadership with audits, quality assurance reviews, and regulatory compliance activities.
- Coordinate project closeout documentation, including turnover packages, as-built drawings, operations and maintenance manuals, warranties, and final records.
- Identify opportunities to improve document control processes and implement best practices to increase efficiency and accuracy.
- Mentor and provide guidance to junior document control staff as needed.
- Associate's or Bachelor's degree in Business Administration, Construction Management, Engineering Technology, or a related field preferred.
- Document controls experience supporting engineering, construction, infrastructure, or capital improvement projects.
- Experience supporting large, complex construction management projects.
- Strong knowledge of document control principles, records management, and quality management systems.
- Experience with electronic document management systems.
- Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
- Excellent organizational skills with exceptional attention to detail.
- Strong written and verbal communication skills.
- Ability to prioritize multiple assignments while meeting strict deadlines.
- Experience working in a collaborative, fast-paced project environment.
- Collaborative and growth-focused work environment.
- Opportunity to work on diverse and impactful projects.
- Competitive salary and comprehensive benefits package.
- Professional development and continuing education support
- 100% PAID Medical, Dental, and Vision
- Employer matched 401K - 100% Vested on Day 1 of contribution!!!
- Paid Parental leave and Life Insurance
- PTO, Holidays, and more!
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Skills Required
- Document controls experience supporting engineering, construction, infrastructure, or capital improvement projects
- Experience supporting large, complex construction management projects
- Experience with electronic document management systems (EDMS)
- Strong knowledge of document control principles, records management, and quality management systems
- Proficiency in Microsoft Office Suite including Excel, Word, Outlook, and Teams
- Excellent organizational skills with exceptional attention to detail
- Strong written and verbal communication skills
- Ability to prioritize multiple assignments while meeting strict deadlines
- Associate's or Bachelor's degree in Business Administration, Construction Management, Engineering Technology, or related field
What We Do
For more than six decades, KEITH has been providing design solutions throughout the State of Florida, the Caribbean, and beyond. Our firm was built on the basic principle of serving as an advocate for the communities in which we build, we live, and we give back to. As a trans-disciplinary firm, KEITH provides creative solutions to each project and the communities in which they serve. The firm provides resilient and sustainable design solutions for municipal agencies, private clients, and the Florida Department of Transportation. As a mid-size close-knit firm of over 180 professionals, KEITH provides surveying and mapping, subsurface utility engineering, planning, civil engineering, traffic and transportation engineering, landscape architecture, and construction management services with offices in Pompano Beach (HQ), Fort Lauderdale, Miami, West Palm Beach, and Orlando. KEITH has collaborated with more than 75 municipalities throughout Florida. Through our work, we create the stage for everyday moments; expected and unexpected. Our holistic development solutions carefully blend technical expertise with creative problem-solving; a right-and left-brained approach, or what we call Engineering Inspired Design.
