The Role
Manage document control governance and Common Data Environment operations for vertical transportation design projects. Responsibilities include version control, transmittals, audit trails, document registers, reports, dashboards, turnover dossiers, as-built packages, workflow configuration, stakeholder coordination, team training, audit readiness, KPI development, and ISO-aligned process improvement.
Summary Generated by Built In
Join our dynamic vertical transportation design consultancy in Dubai! We are seeking a Senior Document Controller to manage document control governance and CDE (Common Data Environment) for our projects. In this role, you’ll keep our projects moving by organizing, tracking, and safeguarding all technical documentation. You will own version control, transmittals, and audit trails so teams can trust they’re working from the latest approved information. This is a full-time, office-based position reporting to the Head of Design/PMO.
Tasks
* Govern Document Control and CDE Management: Oversee our Common Data Environment (e.g. Oracle Aconex, Autodesk BIM 360/ACC, SharePoint) and implement EDMS tools/configuration in line with project requirements and quality policies.
* Stakeholder Coordination: Work closely with engineers, architects, consultants and other stakeholders to streamline documentation workflows. Provide training and guidance on document standards and best practices to project teams and partners.
* Maintain Registers and Reports: Produce and update document registers, status reports and dashboards. Ensure all drawings and deliverables are properly version-controlled, accessible and audit-ready.
* Audit Readiness: Support internal and external audits by compiling turnover dossiers, as-built packages and ensuring compliance checks. Keep document libraries always organized and audit compliant.
* Continuous Improvement: Develop KPIs and refine document control processes for greater traceability. Enforce ISO-aligned documentation controls (ISO 9001/19650) and incorporate lessons learned into improved workflows.
Requirements
* Experience: 7–10+ years of document control experience (ideally in engineering or design consultancy projects). Experience leading or mentoring a document control team is a plus.
* Technical Skills: Proven proficiency with CDE/DMS platforms such as Oracle Aconex, Autodesk BIM 360 (ACC), MS SharePoint, etc. Hands-on experience configuring document workflows and maintaining complex libraries.
* Industry Background: Experience in Vertical Transportation (elevators/escalators) or related MEP disciplines is highly valued. Familiarity with reading and managing lift/escalator design drawings and specifications.
* Standards & Compliance: Good understanding of ISO 9001/19650 standards and quality management. Comfortable managing audit processes and documentation compliance.
* Skills: Excellent communication, organization and leadership skills. Ability to coordinate across teams and manage multiple projects simultaneously.
Benefits
We are a Dubai-based Vertical Transportation design consultancy, providing expert lift and escalator system design and advisory services across the UAE. Our collaborative team works on high-profile buildings, ensuring efficient and compliant VT solutions in every project. You can be a part and grow with us.
Ready to Elevate Your Career? If you are a motivated document control professional with a passion for keeping projects on track, we want to hear from you. Apply now or reach out to discuss this exciting opportunity. Please feel free to share this post with your network or tag anyone who might be a great fit!
Tasks
* Govern Document Control and CDE Management: Oversee our Common Data Environment (e.g. Oracle Aconex, Autodesk BIM 360/ACC, SharePoint) and implement EDMS tools/configuration in line with project requirements and quality policies.
* Stakeholder Coordination: Work closely with engineers, architects, consultants and other stakeholders to streamline documentation workflows. Provide training and guidance on document standards and best practices to project teams and partners.
* Maintain Registers and Reports: Produce and update document registers, status reports and dashboards. Ensure all drawings and deliverables are properly version-controlled, accessible and audit-ready.
* Audit Readiness: Support internal and external audits by compiling turnover dossiers, as-built packages and ensuring compliance checks. Keep document libraries always organized and audit compliant.
* Continuous Improvement: Develop KPIs and refine document control processes for greater traceability. Enforce ISO-aligned documentation controls (ISO 9001/19650) and incorporate lessons learned into improved workflows.
Requirements
* Experience: 7–10+ years of document control experience (ideally in engineering or design consultancy projects). Experience leading or mentoring a document control team is a plus.
* Technical Skills: Proven proficiency with CDE/DMS platforms such as Oracle Aconex, Autodesk BIM 360 (ACC), MS SharePoint, etc. Hands-on experience configuring document workflows and maintaining complex libraries.
* Industry Background: Experience in Vertical Transportation (elevators/escalators) or related MEP disciplines is highly valued. Familiarity with reading and managing lift/escalator design drawings and specifications.
* Standards & Compliance: Good understanding of ISO 9001/19650 standards and quality management. Comfortable managing audit processes and documentation compliance.
* Skills: Excellent communication, organization and leadership skills. Ability to coordinate across teams and manage multiple projects simultaneously.
Benefits
We are a Dubai-based Vertical Transportation design consultancy, providing expert lift and escalator system design and advisory services across the UAE. Our collaborative team works on high-profile buildings, ensuring efficient and compliant VT solutions in every project. You can be a part and grow with us.
Ready to Elevate Your Career? If you are a motivated document control professional with a passion for keeping projects on track, we want to hear from you. Apply now or reach out to discuss this exciting opportunity. Please feel free to share this post with your network or tag anyone who might be a great fit!
Skills Required
- 7–10+ years of document control experience, ideally in engineering or design consultancy projects
- Proficiency with Oracle Aconex, Autodesk BIM 360 or Autodesk Construction Cloud, Microsoft SharePoint, or similar CDE/DMS platforms
- Hands-on experience configuring document workflows and maintaining complex document libraries
- Experience in vertical transportation, elevators, escalators, or related MEP disciplines
- Familiarity with reading and managing lift or escalator design drawings and specifications
- Understanding of ISO 9001 and ISO 19650 standards and quality management
- Experience managing audit processes and documentation compliance
- Excellent communication, organization, coordination, and leadership skills
- Ability to manage multiple projects simultaneously
- Experience leading or mentoring a document control team
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The Company
What We Do
Founded in 2016, VTi Global is a leading specialist consultancy in vertical transportation systems. The company provides end-to-end services from initial design and planning to project supervision and regulatory compliance for elevator and escalator systems across diverse sectors, including residential, commercial, hospitality, and healthcare, aiming to deliver sustainable and efficient vertical mobility solutions.
