Job Responsibility- FULLY ONSITE
- Supports the leadership by organizing calendar, organizing/reminding executives to follow-up, answer telephones/transferring, calls/taking messages, greeting guests, handling and directing inquiries/complaints, organize and coordinate meetings, opening/sorting mail, drafting correspondence and prepare agenda and type minutes for meetings.
- Collaborates with Prospect Research and Database Manager to update and maintain the donor database including receiving and recording donations.
- Provides administrative assistant duties for the Foundation such as managing phones, and tracking voice messages; oversees and maintains certain files, contact lists and calendars.
- Interfaces and develops relationships with hospital personnel, hospital vendors, trustees and donors; mails donor correspondences, invitations for events and follows-up on such invitations.
- Participates and assists in developing and producing content and material for Foundation meetings including Foundation Board Campaign and Marketing Communications.
- Orders office supplies and equipment, files, and performs liaison duties for office equipment maintenance supply vendors; helps coordinate special events.
- Assists Foundation Team in all fundraising efforts and special projects; maintains check requests/purchase requisition.
- Assists methodologies such as direct mail, written proposals, and ongoing solicitations; assists in cultivation of donors for annual campaign and special events.
- Participates in all Foundation events as appropriate.
- Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.
Job Qualification
- High School Diploma or equivalent required.
2-4 years of relevant experience, required.
Job preferences:
- Associate's degree preferred
- Strong written and verbal communication skills, including drafting professional correspondence, agendas, meeting minutes, and donor communications.
- Demonstrated ability to manage multiple calendars, priorities, deadlines, and confidential information in a fast-paced environment.
- Exceptional organizational skills with strong attention to detail and follow-through.
- Strong customer service and relationship-building skills with the ability to interact professionally with executives, trustees, donors, vendors, and community stakeholders.
- Experience coordinating board meetings, committee meetings, donor events, and special events.
- Flexibility to assist with fundraising campaigns, annual giving programs, donor cultivation activities, or special events outside of regular working hours.
Professional presence with the ability to act as a front desk ambassador for the organization, maintaining a high level of courtesy, discretion and responsiveness.
*Additional Salary Detail
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
Skills Required
- High School Diploma or equivalent
- 2-4 years of relevant experience
- Associate's degree
- Strong written and verbal communication skills, including drafting professional correspondence, agendas, meeting minutes, and donor communications
- Ability to manage multiple calendars, priorities, deadlines, and confidential information in a fast-paced environment
- Exceptional organizational skills with strong attention to detail and follow-through
- Strong customer service and relationship-building skills with executives, trustees, donors, vendors, and community stakeholders
- Experience coordinating board meetings, committee meetings, donor events, and special events
- Flexibility to assist with fundraising campaigns, annual giving programs, donor cultivation activities, or special events outside regular working hours
- Professional presence and ability to serve as a front desk ambassador with courtesy, discretion, and responsiveness
What We Do
Northwell Health is New York’s largest private employer and health care provider, with 23 hospitals and nearly 800 outpatient facilities. We care for over two million people annually in the New York metro area and beyond, thanks to philanthropic support from our communities. Our 74,000+ employees – 18,500+ nurses and 14,200+ credentialed physicians, including about 4,500 employed doctors and nearly 3,300 members of Northwell Health Physician Partners – are working to change health care for the better. We’re making breakthroughs in medicine at the Feinstein Institutes for Medical Research. We're training the next generation of medical professionals at the visionary Donald and Barbara Zucker School of Medicine at Hofstra/Northwell and the Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies. For information on our more than 100 medical specialties, visit Northwell.edu. Interested in a career at Northwell Health?
