Position Summary:
The UJA Women's team is responsible for the strategic engagement of women throughout the organization, bringing a unique perspective on how women connect to their philanthropy and to one another. The Senior Development Assistant is proactive and flexible and provides support to members of the UJA Women’s Team including the Executive Director. Together this team will continue assisting women to use their talent, energy, and financial clout to inspire, educate, and transform the lives of others.
Major Responsibilities:
Event Support:
- Organize room reservations, food orders, and event logistics, coordinating with Conference & Banquets and other internal resources
- Provide accurate mailing lists to marketing for invites and eblasts
- Maintain attendance lists through Excel or Access and follow up with lay leadership to confirm attendance
- Process and collect payments in a timely manner using internal systems
- Prep for the day of events, including name tags, collateral, and any shipments to outside venues, gifts to hosts, and other tasks as needed
- Prepare accurate attendance lists after the event for database import and fundraiser follow-up
Administrative:
- Answer telephones, screen calls, and independently respond to situations or inquiries as appropriate
- Use internal systems and Excel to create accurate and useful reports, lists, and charts on a timely basis
- Understand and use fundraising system, including entering, retrieving, and producing data reports
- Compose correspondence in response to routine inquiries and select appropriate accompanying materials as necessary
- Maintain departmental files on internal servers
- Schedule appointments and maintain calendar using Outlook and internal calendars
- Process expense reports for supervisors
- Process and follow up on print production and supply orders
- Assemble external mailings
- Work on logistics for events and meetings related to the Women’s Executive Committee, Women’s KDS Programs, Arts and Culture events and other events as assigned by professionals on the team.
- Perform other work-related duties as assigned
Qualifications and Competencies:
- Bachelor’s degree required
- One year of administrative experience preferred
- High proficiency in Microsoft Office, specifically Excel, Outlook, and Access
- Detail-oriented and effective time management, with the ability to prioritize and multitask in a fast-paced environment
- Excellent interpersonal, communication, writing, and organizational skills
- Knowledge on how to do mail merges
- Flexibility to work independently and as part of a team
- Maturity, confidence and professionalism
Salary Information:
The salary for this role is $50,000.
Reporting Line:
This role reports to the Executive Director for the UJA Womens' team and is a hybrid position, with a set three days/week in office.
Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- Bachelor's degree
- One year of administrative experience
- High proficiency in Microsoft Office, specifically Excel, Outlook, and Access
- Experience using a fundraising database/system to enter, retrieve, and produce reports
- Ability to perform mail merges
- Detail-oriented with effective time management; ability to prioritize and multitask
- Excellent interpersonal, communication, writing, and organizational skills
- Flexibility to work independently and as part of a team
- Maturity, confidence and professionalism
What We Do
UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year. We’re looking for smart, talented, driven people who haven’t met a challenge that’s too big to conquer. Whether you’re a recent college graduate or a seasoned professional, we offer a wide array of opportunities for people of every discipline. Whether your passion is government relations, fundraising, data analysis, marketing, IT, accounting, graphic design, or community planning — there’s something here for you. We’re operating on a hybrid work model: three set days in the office and two days remote. At UJA, respect and inclusion are the cornerstones of our organizational culture. We are committed to advancing an environment where people of all backgrounds, experiences, and perspectives can be their authentic selves and where every voice is heard and valued. We know that our diversity makes us stronger, more effective, and more compassionate. That is why we’re committed to continuing our education and awareness as we look to create a more inclusive workplace, one that’s best prepared to meet the needs of the diverse communities we proudly serve. UJA is an equal opportunity employer.
Why Work With Us
Do you want to come to work every day feeling like you’re changing the world? Are you a bold, creative, results-oriented thinker? Do you thrive in a warm, supportive work environment? Then check out UJA.
