Position Summary:
The Senior Development Assistant in the Philanthropic Leadership Group (PLG) reports to and provides essential administrative support and analytical research skills to two senior staff members in the department: They also will support team-wide projects as needed.
PLG serves as the strategic engager of major donors to UJA’s annual campaign. The work of our team is varied and includes a myriad programs and events throughout the year to engage and steward UJA’s major donors; This engagement is through UJA’s major giving societies at the $25K+ gift level. Another core focus of our work includes collaborating with and assisting other fundraising departments on engagement and solicitation strategies for their major donors. PLG is ultimately responsible for closing all major gifts throughout the organization.
Major Responsibilities:
- Navigate and maintain a sophisticated donor database.
- Use the database to generate gift reports and solicitation materials
- Support senior staff in managing C suite and senior lay leadership solicitations and engagements.
- Build internal relationships and successfully navigate the various departments in a large organization to effectively and expeditiously complete assigned tasks.
- Assist in the development of fundraising materials, which may include assembling mailings, processing gifts, and preparing gift and solicitation related paperwork.
- Oversee and/or staff fundraising and volunteering events and site visits, some of which will require time before and after business hours.
- Maintain several inboxes, responding to donor requests in a timely manner.
- Track attendance for events and communicate regularly with major donors who RSVP or require additional information.
- Support professionals in everyday tasks, managing calendars, scheduling meetings, answering phones, etc.
- Prepare staff for internal team and external interdepartmental meetings, as well as donor meetings and site visits, including logistics, and preparation of materials.
- Document donor meetings and significant correspondences to maintain accurate records of activity and engagement.
- Track and research prospective donors; maintaining charts to track strategy for donor and prospect engagement.
- General administrative duties, such as routing mail, filing, photocopying, and faxing.
Qualifications and Competencies:
- Bachelor’s degree and related administrative experience
- Be comfortable using technology and learning new databases
- Be able to work on projects independently while also working as part of a team
- Be confident in overseeing and managing projects
- Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint)
- Positive work ethic, with strong interpersonal and communication skills
- Detail-oriented, effective time manager, with the ability to prioritize and multitask in an extremely fast-paced work environment
- Flexibility to work at events and programs when required, some of which will be outside of normal business hours
Salary Information
The salary for this role is $50,000/year.
Reporting Line:
This role reports to the Vice President, Philanthropic Leadership Group and is a hybrid position, with a set three days/week in office.
Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- Bachelor's degree and related administrative experience
- Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint)
- Comfortable using technology and learning new databases (donor CRM)
- Ability to work independently and as part of a team
- Confidence in overseeing and managing projects
- Strong interpersonal and communication skills with positive work ethic
- Detail-oriented, effective time management, ability to prioritize and multitask in a fast-paced environment
- Flexibility to work events and programs outside normal business hours
What We Do
UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year. We’re looking for smart, talented, driven people who haven’t met a challenge that’s too big to conquer. Whether you’re a recent college graduate or a seasoned professional, we offer a wide array of opportunities for people of every discipline. Whether your passion is government relations, fundraising, data analysis, marketing, IT, accounting, graphic design, or community planning — there’s something here for you. We’re operating on a hybrid work model: three set days in the office and two days remote. At UJA, respect and inclusion are the cornerstones of our organizational culture. We are committed to advancing an environment where people of all backgrounds, experiences, and perspectives can be their authentic selves and where every voice is heard and valued. We know that our diversity makes us stronger, more effective, and more compassionate. That is why we’re committed to continuing our education and awareness as we look to create a more inclusive workplace, one that’s best prepared to meet the needs of the diverse communities we proudly serve. UJA is an equal opportunity employer.
Why Work With Us
Do you want to come to work every day feeling like you’re changing the world? Are you a bold, creative, results-oriented thinker? Do you thrive in a warm, supportive work environment? Then check out UJA.
