Data Coordinator

Location: Ottawa, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

For decades, Ottawa has been a global technology leader. Today, Canada’s capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada’s best place to live 2017 by Maclean's, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

Position Summary

Ottawa, Hybrid

We have a current vacancy for a Data Coordinator to join our team in Ottawa, Ontario.

They will play a pivotal role in overseeing and optimizing the management, integrity and flow of critical data across the organization.

This position will be responsible for coordinating data collection, entry and validation processes, ensuring quality and compliance to organizational standards. The Senior Data Coordinator will also lead efforts to streamline data operations, mentor other data coordinators, and contribute to process improvements and documentation. This role requires strong organizational skills, attention to detail and effective communication

Key Areas of Responsibility

• Oversee the collection, entry, storage and retrieval of data across various sources.

• Ensure the accuracy, integrity, and consistency of data across multiple systems.

• Maintain and update databases, records and data repositories

• Implement and monitor data quality controls and validation procedures.

• Identify and resolve data discrepancies, errors and inconsistencies

• Ensure compliance with data governance and security standards

• Support the development and rollout of new data systems, processes or reporting tools.

• Prepare, review and distribute regular and ad hoc data reports and dashboards.

• Identify opportunities to streamline and enhance data management processes

• Recommend and implement best practices for data coordination and documentation

• Support the adoption of new technologies or methodologies to improve overall data operations.

• Mentor and provide guidance to junior data coordinators and data staff

• Deliver training or support to staff on data standards, procedures and tools.

• Develop and maintain documentation for data processes, workflows and policies.

• Ensure all data activities comply with internal procedures and relevant regulations.

Minimum Qualifications

• 5-10 years’ experience in data coordination, data management, or a similar role

• Diploma in Data Management, Information Systems, Business Administration or a related field

• Advanced proficiency in Microsoft Office tools

• Possess strong organizational and time-management skills

• Ability to work accurately and with excellent attention to detail

• Strong analytical and problem-solving skills

• Ability to work independently and as part of a team

The reference Total Target Compensation(TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash (TTC) 66,646.80 - 82,000.00 CAD Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

We use artificial intelligence–enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description.  All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

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Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following: 

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.

• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.

• Company paid holidays, vacation days, and paid sick leave. 

• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.

• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian Enhanced Reliability security clearance.