Senior Cost Controller (Contractor)

Do you get excited when your software actually interacts with the physical world?
Are you ready to learn the new exciting world of smart robots?
Do you feel tired of working in a big company?
Would you like to cooperate with top professionals in our industry?

If your answers are mostly yes, then you should keep reading.

At Nomagic, we're on a mission to teach robots the real world. We're now looking for a Senior Cost Controller, who will own BOM-level hardware cost allocation, robot lifecycle economics, and project margin visibility across Nomagic’s projects, ensuring reliable margins and audit-ready cost data for both Group Accounting and FP&A. They work day-to-day with Customer Service, Engineering and Project Management and act as the single point of truth for project and production robot margins, from purchase order to depreciation and end-of-life.

Here is why we love this job ourselves, and hope you will enjoy it too:

• We build robots powered by AI
• We are in a very exciting, rapid scaling time - just after the successful Series B!
• We have them deployed in clients warehouses at scale and see their real impact on critical operations.
• We’re still medium sized and very hands on - everyone has a direct impact on the final result
• Our team has built Google Warsaw, unicorn startups (Climate Corp), tested rocket engines and worked at top companies such as Nvidia, ByteDance or McKinsey. Now we shape the future of smart robotics together!

Some of the problems you may try to solve with us:

Cost Control & Margin Tracking
• Own monthly BOM-level hardware cost allocation for robots and projects, including mapping components from Order Tracker and warehouse to the right project, robot, and cost centers in line with Nomagic’s cost accounting logic
• Run monthly project and robot margin closes, including actuals vs budget analysis, variance explanations, and preparation of margin packs 
• Maintain a robust robot lifecycle cost model linking capex, leases, and opex to unit economics and ARR reporting

Inventory & Asset Management
• Lead warehouse and inventory cost reviews together with Engineering, including quarterly warehouse component reviews, project assignment, and support for annual physical inventory and audit
• Implement and maintain capex policy and fixed asset logic for robots and key hardware (capitalization criteria, asset classes, useful lives, depreciation methods, FA-in-progress treatment) in collaboration with Head of Group Accounting
• Track operational lease economics: ensure correct accounting treatment, margin impact, and alignment with RaaS financing structures
Business Partnership & Reporting
• Prepare and lead the monthly robot margin review with Project Management: ensure cost completeness, highlight anomalies, and present clear, actionable insights
• Feed accurate, reconciled actuals (capex, COGS, depreciation, leases) into Group Accounting for month-end close
• Provide clean, structured margin data sets and commentary to FP&A for rolling forecasts, unit economics updates, and scenario analyses
Process & Systems
• Support the design and refinement of costing processes and tools (Order Tracker, ERP readiness, planning tool, invoicing tool) to reduce manual work and improve scalability until ERP is implemented
• Document and standardise all controlling processes 
• Act as finance partner to Engineering/Project Management, proactively flagging risks, component gaps, and margin issues early, and recommending corrective actions

What skills we’d like you to have:

• 5–8 years of experience in cost accounting, project controlling, or manufacturing/hardware finance, preferably in an engineering, robotics, industrial automation, or hardware-as-a-service company.
• Proven hands-on experience with BOM-level cost structures, multi-level BOMs, and allocation of material, labor, and overheads to projects or products.
• Strong understanding of capex vs opex, fixed asset accounting, and depreciation, including experience with fixed assets under construction and asset transfers.
• Experience in inventory and warehouse costing, including cycle counts, inventory reconciliations, and resolving variances.
• Familiarity with lease accounting and economics for equipment or robots (e.g. IFRS 16 / local GAAP concepts) and their impact on margins and cash flows.
• Solid knowledge of project accounting concepts (WBS, cost-to-complete, revenue/cost matching, project margin) and interaction with ERP or project systems.
• Advanced Excel/spreadsheet skills and strong data hygiene; comfortable working with multiple systems and large, detailed cost tables.
• Demonstrated ability to work closely with engineering and project management teams, translating technical and operational information into clean financial structures.
• Very good written and spoken English and Polish given local accounting and warehouse interactions.
• Experience in a scale-up/fast-growing environment and comfort with imperfect systems, manual processes, and phased tooling improvements.

What should you expect once you apply?

• Stage 1 — Interview with Senior Director of Finance (60 minutes).
• Stage 2 — Interview with future finance colleagues (60 minutes)
• Stage 3 — Interview with Engineering or Project Management (45 minutes)
• Stage 4 — On-site half-day workshop in Warsaw.
• We make the final decision after max. 2–3 days after on-site interview
• Important: expect detailed feedback after completing the process regardless of our decision.