We're committed to bringing passion and customer focus to the business.
ABOUT AVID
Avid makes technology and collaborative tools so creators can entertain, inform, educate and enlighten the world. Our customers are the visionaries behind the most inspiring feature films, television programs, news broadcasts, televised sporting events, music recording and live concerts. To learn how Avid powers greater creators or for more information, visit www.avid.com.
ABOUT THE ROLE
We are looking for a Senior Coordinator II, Workplace to join our Facilities Team.
This role is primarily onsite with at least thrice (3x) a week onsite in our BGC, Taguig City, Office.
As a Senior Coordinator II, Workplace you will oversee the day-to-day operations of the Avid Manila Office, ensuring the workplace is safe, functional, and well supported. You will partner closely with Finance, Legal, and other teams to support office needs, maintain vendor and landlord relationships, and ensure employees have the resources required to do their work effectively. This role is responsible for office maintenance, security, supplies, permits, and related operational requirements.
WHAT YOU WILL DO
- Oversee day-to-day office operations to maintain a safe, functional, and productive workplace with minimal disruption to employees.
- Identify and implement practical solutions to workplace issues, using sound judgment and available resources to resolve concerns quickly and effectively.
- Manage office operations, maintenance, security, permits, vendor services, and purchasing activities to ensure business continuity and operational readiness.
- Collaborate with internal teams, vendors, building management, and service providers to deliver timely resolutions and high-quality workplace services.
- Troubleshoot and resolve operational challenges independently, escalating only when necessary to minimize impact on employees and office activities.
- Anticipate office needs proactively, including inventory levels, equipment maintenance, permits, and vendor coordination, to prevent operational gaps.
- Ensure office supplies, equipment, access systems, and workplace services are consistently available, maintained, and aligned with employee needs.
- Demonstrate accountability, resourcefulness, and sound decision-making in managing daily office operations and responding to emerging workplace requirements.
WHO YOU ARE
Minimum Qualifications
- 2+ years of experience in office administration, facilities coordination, workplace operations, or a related field.
- Prior experience supporting office operations, including vendor coordination, purchasing, budget administration, and workplace services.
- Working knowledge of office maintenance, permits, lease-related activities, vendor management, and general workplace operations.
- Proficiency in Microsoft Office applications and ability to learn office security systems and workplace management tools.
Aside from the qualifications provided above, the ideal candidate shall also possess the following skills/capabilities:
- Demonstrates strong accountability, integrity, and professionalism in managing office operations and workplace requirements.
- Uses sound judgment and resourcefulness to identify practical solutions and resolve operational issues effectively.
- Strong organizational and time-management skills with the ability to prioritize multiple responsibilities and meet deadlines.
- Works collaboratively with employees, vendors, building management, and cross-functional teams to achieve operational goals.
- Remains adaptable and composed under pressure while maintaining a high level of service and responsiveness.
What to look forward to?
- Join a global team and experience a dynamic, collaborative work environment that fosters innovation and growth.
- Hybrid work model offering flexibility to balance work and life.
- Access to development programs with strong support and mentoring to help you grow and advance within the company.
- Equal opportunity employer committed to diversity, inclusivity, and creating a welcoming environment for all employees.
- Attractive benefits package including health & life insurance, referral rewards, and generous leave policies to ensure a healthy work-life balance.
Avid is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
#LI-NR1 #LI-Hybrid
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
Skills Required
- 2+ years of experience in office administration, facilities coordination, workplace operations, or a related field
- Prior experience supporting office operations including vendor coordination, purchasing, budget administration, and workplace services
- Working knowledge of office maintenance, permits, lease-related activities, vendor management, and general workplace operations
- Proficiency in Microsoft Office applications
- Ability to learn and operate office security systems and workplace management tools
- Ability to troubleshoot and resolve operational challenges independently, escalating when necessary
- Strong organizational, time-management, accountability, judgment, and collaborative skills
- Primarily onsite with at least three days per week in the BGC, Taguig City office
What We Do
We help media visionaries create art that colors our perceptions and enriches our culture. We make innovative technology and collaborative tools that inspire and spark joy so creators can entertain, inform, educate and enlighten the world. We believe in our artists. We believe in our industry leaders. And we believe in the future of entertainment. We have a rich, 30-year history of powering media and entertainment. But we know our history doesn’t determine our future, so we are always evolving, committed to making good better and better best. We make many products, but we only do one thing: maximize the mediums of amazing makers. At Avid, every minute, of every day, we are powering greater creators.
