Senior Coordinator of Grants & Contracts

The Legal Aid Society’s Civil Practice has an opening for a Senior Coordinator of Grants and Contracts (Housing). The Senior Coordinator of Grants and Contracts (Housing) is responsible for the centralized grants and contracts management for all housing-related funding.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Prepare, and/or oversee preparation of, select quantitative and narrative reports for timely submission to funders, including providing senior level feedback and quality control of reports assembled by team members
• Assist in managing Housing grants and contracts with Civil Practice program leaders and Housing Coordinators
• Collaborates closely with Grants and Contracts (Housing) team in establishing policies and procedures for managing all aspects of grants and contracts, including startup, renewals, amendments, modifications, closeouts, audits, reporting, budget management, etc
• Ensure uniformity of grants and contracts and compliance within the Civil Practice by conveying grantor policies and procedures to Civil Practice program leaders and fiscal staff
• Maintain knowledge of contracts and associated requirements within Grants and Contracts (Housing) team portfolio
• Act in coordination with Civil Grants and Contracts management and Civil Practice leadership as liaison between the Practice and the grantors for program and compliance related issues
• In conjunction with Grants & Contracts (Housing) team, ensure continued ability to represent LAS in correspondence and meetings with key external contacts and contract staff
• Collaborate with the Housing Practice, Deputy Directors of Grants and Contracts, and Grant Writer on applying for new funding opportunities for Housing
• Facilitate the development of quality assurance systems to monitor and track grant requirements and deliverables including collaborating with Grants and Contracts Deputy Directors on creation of technology solutions to program management and evaluation
• Support program audit requests by funders in coordination with fiscal and legal staff, and ensure feedback to grantors regarding contract site visits
• Prepare and analyze year-to-date grant performance vs. actual performance charts for Civil Practice leadership

Professional Development and Other Duties as Assigned

• Participate in continuous professional development
• Continuously learn about forms of bias in the workplace and demonstrate affirmative behaviors that support an inclusive work environment
• Other duties as assigned

QUALIFICATIONS

Required qualifications:

• Bachelor’s degree with 3+ years of work experience or an equivalent combination of 7+ years of post-secondary education and relevant work experience
• Demonstrated work experience in grants and contracts reporting and contract compliance for a not-for- profit organization
• Experience working in a fast-paced environment
• Ability to manage relationships and effectively communicate with program staff, grantors, and funders
• Highly self-motivated and able to work independently
• Demonstrated ability to accurately and quickly gather data, compile information, keep accurate records, prepare statistical reports, and prepare narrative reports
• Excellent written and verbal communication skills
• Excellent analytical, problem-solving, and organizational skills as well as attention to detail
• Excellent computer skills including Microsoft Office, especially Microsoft Excel, and demonstrated ability to work with databases
• Excellent judgment, including ability to handle sensitive or confidential information

Preferred qualifications:  

• Familiarity with grant management systems, such as PASSPort, and NYC contracting
• MBA, MPA, or other Graduate degree is strongly preferred
• Experience working in grants and contracts for a not-for-profit organization is strongly preferred

KNOWLEDGE, SKILLS AND ABILITIES

Position Based Knowledge, Skills, and Abilities: 

• Knowledge of housing practice areas and/or interest in housing law preferred
• Demonstration or performance of specific skills in complex, high volume data reporting
• Ability to manage multiple complex projects concurrently, working under the pressure of deadlines, demonstrating exceptional project management skills

Organizational Knowledge, Skills, and Abilities:

• Commitment to Legal Aid Society’s mission to secure equal justice before the law for all New Yorkers
• Interpersonal and communication skills that enable healthy and productive working relationships
• Ability to perform duties with the highest regard for confidentiality, integrity, and respect
• Commitment to Legal Aid Society’s mission and values

Physical, environment, travel, and other duties required: 

• Mostly sedentary, significant time using a computer and monitor; communicating and meeting using video
• Requires occasional or frequent physical movement to perform essential job functions which may include, bending, reaching, pulling, pushing, standing or walking for long periods of time, accessing small spaces
• May or will require travel within NYC, across the five-borough region

SALARY AND BENEFITS

The salary range represents a good faith estimate of the range we expect to pay for this role. The actual salary offered may vary depending on many factors, including but not limited to job-related knowledge, skills, and experience, as well as collectively bargained salary steps for unionized roles.

Salary Range: $91,745 - $96,745

The Legal Aid Society offers a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more. Click here to read more about benefits.

Higher Education and Loan Forgiveness

The Legal Aid Society is a qualified employer for the purposes of the Public Service Loan Forgiveness. This position allows an employee to take advantage of PSLF and other State and Federal loan forgiveness programs. Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of practice. To learn more, click the links below. 

studentaid.gov

hesc.ny.gov/loan-forgiveness-programs

WORK AUTHORIZATION

All applicants must be legally authorized to work in the United States for any employer without sponsorship for a work visa or permit. We are currently unable to sponsor employment visas or permits. (However, for citizens of Canada and Mexico, LAS will provide a letter documenting employment status that is needed to obtain a TN visa.)

HOW TO APPLY

All applications must be completed online via the career portal. We do not accept emailed applications. Submit the following documents as a combined PDF:

• Cover Letter
• Resume 

For technical difficulties or questions regarding this posting, please email [email protected].

EQUAL EMPLOYMENT OPPORTUNITY

As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one’s internal deeply-held sense of one’s gender which may be the same or different from one’s sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one’s name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients (people), to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us and our ability to build strong relationships with our colleagues. Every member of our community is expected to continuously learn about the dynamic, evolving, and emerging field of knowledge of identity, bias, and systemic forms of oppression and participate in productive efforts to dismantling bias in all forms.