Senior Coordinator, Administrative

Date Posted:

2026-04-14

Country:

United States of America

Location:

US-FL-MELBOURNE-307 ~ 1100 W Hibiscus Blvd ~ BLDG 307

Position Role Type:

Onsite

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

This job requires a U.S. Person. A U.S. Person is a lawful permanent resident as defined in 8 U.S.C. 1101(a)(20) or who is a protected individual as defined by 8 U.S.C. 1324b(a)(3). U.S. citizens, U.S. nationals, U.S. permanent residents, or individuals granted refugee or asylee status in the U.S. are considered U.S. persons. For a complete definition of “U.S. Person” go here. https://www.ecfr.gov/current/title-22/chapter-I/subchapter-M/part-120/subpart-C/section-120.62

Security Clearance Type:

None/Not Required

Security Clearance Status:

Not Required

At RTX, the world largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world.

Collins Aerospace is a leader in technologically advanced, intelligent solutions that help redefine the aerospace and defense industry. With a comprehensive portfolio and deep technical expertise, we help customers meet the demands of the global market. Join us and help shape the future of aerospace and defense.

As the Melbourne Operations Administrative Assistant, you will provide the leadership team with high quality administrative and executive support.  You are the primary office contact and will play a vital role in operations planning and coordinating management and administrative activities. You will use your exceptional organization, meticulous attention to detail, adaptive communication to juggle competing priorities and facilitate achievement of goals and objectives.  

What You Will Do:

• Maintain strict confidentiality of all information and data.
• Provide proactive, high-level administrative support to the Operations Director and leadership team.
• Manage complex calendars, making priority decisions to resolve conflicts and optimize leader effectiveness.
• Coordinate and support leadership meetings, including Tier 4 operations meetings, tracking and documenting action items.
• Coordinate travel arrangements and assist with expense report preparation in Concur.
• Lead and execute employee engagement programs, including recognition initiatives and site communications.
• Maintain and update workforce data, reporting, and organizational metrics (e.g., attrition/retention).
• Manage visitor requests and support site access processes in alignment with security and compliance requirements.
• Maintain organization charts, distribution lists, and SharePoint content.
• Draft and distribute organizational communications, announcements, and recurring updates.
• Manage office operations including supplies, mail distribution, and vendor coordination (e.g., printers, office services).
• Coordinate conference rooms, site logistics, and workspace tools (e.g., Archibus).
• Partner cross-functionally to coordinate inter-departmental activities and support operational needs.
• Proactively identify and implement process improvements to increase efficiency and effectiveness.
• Demonstrate a high degree of professionalism, adaptability, and sound judgment in a fast-paced environment.

Qualifications You Must Have:

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience

• 4+ years of experience in administrative or operations support roles
• Strong experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools
• Experience with calendar management, meeting coordination, travel planning, and expense reporting

Qualifications We Prefer:

• Experience with Concur, SAP, Ariba, or similar systems
• Experience supporting operations, manufacturing, or fast-paced environments
• Strong attention to detail with experience managing data and reporting (e.g., Excel-based analysis)
• Self-starter with the ability to work independently and handle ambiguity
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Ability to anticipate needs, think critically, and problem-solve proactively
• Ability to work effectively across teams in a matrixed organization

What We Offer:

Some of our competitive benefits package includes:   

• Medical, dental, and vision insurance  
• Three weeks of vacation for newly hired employees  
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option  
• Tuition reimbursement program 
• Student Loan Repayment Program  
• Life insurance and disability coverage  
• Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection 
• Birth, adoption, parental leave benefits 
• Ovia Health, fertility, and family planning  
• Adoption Assistance           
• Autism Benefit  
• Employee Assistance Plan, including up to 10 free counseling sessions  
• Healthy You Incentives, wellness rewards program 
• Doctor on Demand, virtual doctor visits  
• Bright Horizons, child and elder care services 
• Teladoc Medical Experts, second opinion program  
•  And more!  

This position may be eligible for relocation.

Onsite: This includes all production and maintenance employees, as they are essential to the development of our products.

At Collins, the paths we pave together lead to limitless possibility. And the bonds we form – with our customers and with each other -- propel us all higher, again and again.  

Apply now and be part of the team that’s redefining aerospace, every day.

As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.

The salary range for this role is 53,100 USD - 100,900 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.

Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.

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