About Aretum
Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront.
Job Summary
Aretum is seeking a Senior Business Analyst & Quality Manager to support federal personnel vetting and credentialing operations. This role will support VA’s Office of Operations, Security, and Preparedness within the Personnel Vetting & Credentialing Management division and will report to the Program Manager. The Senior Business Analyst & Quality Manager is responsible for ensuring the quality of contract deliverables, supporting end-to-end quality across the vetting process, and driving measurable improvements across the HSPD-12 PIV credentialing lifecycle.
This role operates in alignment with Trusted Workforce 2.0 and supports continuous vetting, audit readiness, data-driven oversight, process improvement, and quality management for a large, distributed workforce.
Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information (CUI) and must adhere to applicable safeguarding and compliance requirements.
Responsibilities
- Own and manage the quality management framework for personnel vetting and credentialing activities, from intake through adjudication, PIV issuance, and maintenance.
- Apply quality management standards, controls, and acceptance criteria to all contract deliverables.
- Map current-state processes, identify bottlenecks, defects, risks, and gaps, and recommend improved future-state processes aligned to Trusted Workforce 2.0.
- Define, implement, and monitor QA/QC checkpoints, sampling plans, quality controls, and service level expectations.
- Track defects, support remediation activities, identify root causes, and recommend corrective and preventive actions.
- Elicit, analyze, and document business, system, reporting, and process requirements for personnel vetting and credentialing improvements.
- Support backlog grooming, requirements refinement, and prioritization for system and process changes involving platforms such as VA-CABS, USAccess, NBIS/eApp, and related tools.
- Partner with OIT stakeholders, system owners, vendors, and program leadership to support system enhancements, incident resolution, process updates, and operational improvements.
- Create and maintain audit-ready documentation, including SOPs, control matrices, workflows, records schedules, evidence packages, and quality review artifacts.
- Support development of performance dashboards, data quality rules, reporting packages, and leadership metrics.
- Coordinate adjudication quality reviews and support policy-consistent outcomes aligned with Trusted Workforce 2.0.
- Serve as a Trusted Workforce 2.0 subject matter resource by translating doctrine into actionable policy updates, SOPs, training materials, and change management deliverables.
- Oversee quality assurance for contractual deliverables by applying acceptance criteria, conducting reviews, validating accuracy, and ensuring timely and compliant submissions.
- Support continuous improvement initiatives to strengthen quality, consistency, timeliness, compliance, and audit readiness across program workflows.
- Communicate quality findings, risks, trends, recommendations, and performance insights to program leadership and stakeholders.
- Maintain strong working relationships with government stakeholders, internal teams, technical teams, and cross-functional partners.
Requirements
About Aretum
Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront.
Job Summary
Aretum is seeking a Senior Business Analyst & Quality Manager to support federal personnel vetting and credentialing operations. This role will support VA’s Office of Operations, Security, and Preparedness within the Personnel Vetting & Credentialing Management division and will report to the Program Manager. The Senior Business Analyst & Quality Manager is responsible for ensuring the quality of contract deliverables, supporting end-to-end quality across the vetting process, and driving measurable improvements across the HSPD-12 PIV credentialing lifecycle.
This role operates in alignment with Trusted Workforce 2.0 and supports continuous vetting, audit readiness, data-driven oversight, process improvement, and quality management for a large, distributed workforce.
Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information (CUI) and must adhere to applicable safeguarding and compliance requirements.
Responsibilities
- Own and manage the quality management framework for personnel vetting and credentialing activities, from intake through adjudication, PIV issuance, and maintenance.
- Apply quality management standards, controls, and acceptance criteria to all contract deliverables.
- Map current-state processes, identify bottlenecks, defects, risks, and gaps, and recommend improved future-state processes aligned to Trusted Workforce 2.0.
- Define, implement, and monitor QA/QC checkpoints, sampling plans, quality controls, and service level expectations.
- Track defects, support remediation activities, identify root causes, and recommend corrective and preventive actions.
- Elicit, analyze, and document business, system, reporting, and process requirements for personnel vetting and credentialing improvements.
- Support backlog grooming, requirements refinement, and prioritization for system and process changes involving platforms such as VA-CABS, USAccess, NBIS/eApp, and related tools.
- Partner with OIT stakeholders, system owners, vendors, and program leadership to support system enhancements, incident resolution, process updates, and operational improvements.
- Create and maintain audit-ready documentation, including SOPs, control matrices, workflows, records schedules, evidence packages, and quality review artifacts.
- Support development of performance dashboards, data quality rules, reporting packages, and leadership metrics.
- Coordinate adjudication quality reviews and support policy-consistent outcomes aligned with Trusted Workforce 2.0.
- Serve as a Trusted Workforce 2.0 subject matter resource by translating doctrine into actionable policy updates, SOPs, training materials, and change management deliverables.
- Oversee quality assurance for contractual deliverables by applying acceptance criteria, conducting reviews, validating accuracy, and ensuring timely and compliant submissions.
- Support continuous improvement initiatives to strengthen quality, consistency, timeliness, compliance, and audit readiness across program workflows.
- Communicate quality findings, risks, trends, recommendations, and performance insights to program leadership and stakeholders.
- Maintain strong working relationships with government stakeholders, internal teams, technical teams, and cross-functional partners.
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off
- Family Leave (Maternity, Paternity)
- Short Term & Long-Term Disability
- Training & Development
Skills Required
- Manage quality management framework for personnel vetting and credentialing activities
- Knowledge of and alignment to Trusted Workforce 2.0 doctrine and policy
- Experience with VA-CABS, USAccess, NBIS/eApp, or related credentialing platforms
- Ability to handle Controlled Unclassified Information (CUI) and follow safeguarding/compliance requirements
- Map current-state processes, perform root cause analysis, and recommend future-state process improvements
- Define and implement QA/QC checkpoints, sampling plans, quality controls, and service level expectations
- Track defects, support remediation, and recommend corrective and preventive actions
- Elicit, analyze, and document business, system, reporting, and process requirements
- Support backlog grooming, requirements refinement, and prioritization for system and process changes
- Create and maintain audit-ready documentation including SOPs, control matrices, workflows, and evidence packages
- Develop performance dashboards, data quality rules, reporting packages, and leadership metrics
- Coordinate adjudication quality reviews and ensure policy-consistent outcomes
- Communicate quality findings, risks, trends, and recommendations to program leadership and stakeholders
What We Do
Panum, a Maryland-based company, provides a continuum of services and strategies to accelerate innovation and transformation for the federal government in meeting its mission. Panum has had significant growth in the last 5 years due to its people, process, and innovative solution and services offered to its federal customers. Panum brings innovative ideas with a passion and a culture of “expect excellence” in Project Portfolio Management (PPM), Health Sciences, Digital Transformation, Cybersecurity, FOIA Support, Logistics, Training, and Organizational Change Management. It provides these services to more than 25 federal agencies. Panum has received numerous excellence awards from its federal customers including the Department of Homeland Security and the US Department of Agriculture. Panum provides its employees with work-life balance, an opportunity to innovate, learn, and grow their skills while working on solving the most complex federal government problems. Panum's management team consists of seasoned executives with both industry and government experience. This team boasts decades of business experience in diverse businesses with domestic and international operations, as well as small and large businesses. Why choose Panum? We are readily available to assist our customers with the necessary expertise and support to accomplish their mission.
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