Brandeis University is looking to hire a Senior Budget Administrator in the Library Services. The Senior Budget Administrator assists with overall management of Divisional budgets (including the University Press), budget strategy, encompassing capital and staff categories, with accountability for expense monitoring, projections, and daily issues. Routinely works with the Budget Office, Controller's Office, and other University departments.
This is a one-year position. The hiring range for the position is $83.3k-$93.2k.
Job Description:
Assists with overall management and strategy of unit budgets (operating and capital), prepares budget projections and annual budget load, and monitors spending by category of budget and department. Assists with auditing payroll entries for staff and students, making corrections as needed. Troubleshoot/provide 1st level of support for staff who have questions about procurement, accounting procedures and best accounting practices. 30%
Collects and analyzes data and prepares reports for budgeting projects. Meet with Department Managers to discuss monthly financials & future expectations. Compile and share monthly Financial Reports with Department Managers. 10%
Manages all unit budgets to include processing invoices, daily approvals, royalties, independent consultant contracts and payments, responding to inquiries, monitoring of expenses and monthly and annual reconciling. 60%
Job Requirements:
M.A/M.S. required with 3-5 years or B.A./B.S. plus 5-8 years.
Will administer an annual Library and Press operating budget of $12m, approximately $500,000 in capital expenses, a Workday budget of approximately $13m, and works with a staff of approximately 60 FTE and student emplyees. Most time will be spent working with the Leadership team, comprised of 8 people.
Will have the authority to classify purchases, recommend budget forecasting, as well as strategize with division executive management.
The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.
Equal Opportunity StatementBrandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").
Skills Required
- M.A./M.S. with 3-5 years experience, or B.A./B.S. with 5-8 years experience
- Experience administering multi-million dollar operating and capital budgets (~$12M operating, ~$13M Workday budget)
- Experience managing payroll audits and staff/student payroll corrections
- Experience with procurement, accounting procedures, and financial best practices
- Experience processing invoices, approvals, independent consultant contracts, royalties, and monthly/annual reconciliations
- Ability to prepare budget projections, monthly financial reports, and communicate financial status to managers and leadership
What We Do
Brandeis University is a private research university in Waltham, Massachusetts, dedicated to providing a first-rate education while conducting groundbreaking research.
