Senior Assistant - VN

Job Summary:

The Senior Administrative Assistant will provide support and service to ensure customer, team member and vendor satisfaction. The Senior Administrative Assistant does this by balancing inventory of supplies (semi-finished/finished goods) used for the Vernon Plant location.

This role is located in Vernon, NY with working hours of Monday - Friday, 7:30 am - 4:00 pm.

We are unable to offer relocation or sponsorship assistance for this position at this time.

Essential Duties and Responsibilities:
•    Goods issuing and goods receipts (GI/GR) of semi-finished/finished goods in SAP/EWM/Bulk Receiving Cockpit used in the production/manufacturing processes. 
•    Maintain daily data entry of the following processes: inventory adjustment, inventory scraps, daily production, UF skim, sludge, and DWPC.
•    Maintain monthly data entry reporting for the following processes: UF skim reporting and Market Administrator (MA) state reporting, to include but not limited to fruit sheets, stock pick sheets, manufacturing plant reports, daily inventory sheets and daily production sheets. 
•    Assist with internal and external audits as necessary. 
•    TECO final delivery of semi-finished and finished goods and process error report for review and reconciliation.
•    Backup to production planning.
•    Attend all required meetings and trainings assigned by your supervisor and required by the company. 
•    Maintain office security by following visitor procedures and controlling access via the reception desk (monitor spreadsheet, and create/monitor badge access for employees and visitors).
•    Proficiently use various computer programs (Excel, Word, EWM, Bulk Receiving Cockpit, SAP, etc.) to compile information and create reports.
•    Ability to train and back up other Sr. Administrative Assistants.  
•    Perform other clerical duties such as filing, photocopying, and faxing.
•    Work overtime, as needed, which will require an obligation from you to fulfill.
•    Understand and follow all safety procedures, always wear proper PPE, and never put yourself or other employees in harm’s way.
•    Support SQF by maintaining food safety and food quality through completing job tasks and maintaining the work area in a sanitary manner. 
•    Carry out all additional duties assigned by supervisor or management.

Education and Experience:

•    High School Diploma or equivalent.
•    Experience in inventory control processes and purchase order systems in a manufacturing setting. 
•    Experience in financial/accounting processes a plus. 

Skills and Competencies:
•    Excellent communication – verbal and written.
•    Proficient in Microsoft Office Suite to include Outlook, Excel, and Word. 
•    Able to apply moderate mathematical concepts to sufficiently handle job tasks.
•    Able to anticipate and solve routine problems.
•    Capable of handling time sensitive assignments simultaneously with strong sense of urgency.
•    Able to handle confidential information and communications.
•    Able to work independently and confidently within established procedures.
•    Ability to handle wide range of administrative and support-related tasks involving clerical, administrative function, research, and data entry.
•    Maintain a safe work environment at all times and immediately report and take appropriate action to correct a safety concern. 

Physical Demands:
•    Standing: Occasionally for short periods
•    Sitting: Long periods of time
•    Walking: Occasionally for short periods
•    Bending: Occasionally 
•    Twisting of Spine: Occasionally 
•    Lifting: Light (<30 lbs. occasionally)
•    Carrying: Light (<30 lbs. occasionally)
•    Pushing/Pulling: Light (<30 lbs. occasionally)

Work Environment:
•    Work is performed in an office environment with extensive use of the computer. This position also involves going out on the production and warehouse floor.
•    Factory environment.
•    Varying noise and heat levels. 

• Able to handle confidential information and
• Able to work independently and confidently within established
• Ability to handle wide range of administrative and support-related tasks involving clerical, administrative function, research, and data entry.
• Maintain a safe work environment at all times and immediately report and take appropriate action to correct a safety concern.