Senior Archives Coordinator

The Senior Archives Coordinator provides Records Management expertise on a project or request basis to functional areas that employ this individual as a project coordinator in the implementation of active information systems and retention schedules. Responsibilities may include assisting in the inventory, evaluation, and recommendation of proper systems; conducting inventories; documenting procedures used to create schedules; maintaining electronic management systems and supporting the business continuity plan. Take direction as received from department management.

Note: this is an onsite role and is not eligible fully remote.

A typical day in this role looks like:

• Plans, organizes, directs, reviews, coordinates, and establishes controls for record activities.
• Assist in the implementation of classification systems for active information assets stored in the records center.
• Process information assets involved with mergers, acquisitions, divestitures, and reorganizations by applying classification and taxonomy schemes using established records controls and processes.
• Provide assistance in using controlled vocabulary (e.g., thesauri, taxonomies).
• Apply security and privacy principles are incorporated into the program.
• Help perform a risk assessment by identifying and prioritizing risks relating to information assets.
• Respond to complex requests that require research.
• Identifies and carries out rehousing and preservation treatments as needed.
• Accumulates statistical data and prepares reports.
• Compiles activity statistics for inclusion in a monthly activity report.
• Evaluates and recommends equipment and applications for inclusion in the vault area.
• Monitor onsite and offsite physical inventories to ensure protection from unauthorized access by identifying and correcting discrepancies.
• Conduct components of an information assets inventory by gathering data, surveying the organization, and reviewing business processes as directed.
• Survey the program by business unit function and requirements to ensure compliance.
• Produce status reports by assessing, reviewing, and analyzing project outcomes.
• Assesses equipment and space needs.
• Assists in orientation, training, and cross-training of new employees and users.
• Demonstrate proficiency in the use of technologies to support the education and training of end users.
• Analyzes departmental information assets and classifies and researches retention values for each class. Recommends retention periods and prepares final retention schedule drafts for review and approval.
• Acts as a specialist to be a liaison between departments and the records center on retention and disposition.
• Works closely with end users in the retention scheduling of records stored in all media.
• Coordinates the file conversion process.
• Participate in disaster recovery drills as directed in accordance with the organization’s disaster recovery plan.
• Participate as a team member on projects impacting the Records Management area.
• Serve as lead for electronic management systems (e.g., OpenText, Veeva Vault) owning the associated process, acting as the subject matter expert. Lead and or participates in site-wide project teams as necessary.

This role may be for you if you have:

• Knowledge of records management.
• A certification in Records Management or Information Management (e.g., CRM, NARA Records Certification, AIIM records-related certification) preferred
• Knowledge of Federal laws and National Archives and Records Administration (NARA) policies and procedures relating to records management
• Knowledge in GMP, GLP archival, records and information management, or library sciences
• Demonstrated attention to detail and organizational skills
• Ability to work independently with moderate supervision
• Demonstrated ability to work in a team environment
• Ability to work well under time restraints
• Knowledge of document databases and other electronic document management tools
• Demonstrated problem-solving skills
• Demonstrated verbal and written communication skills
• Experience with Microsoft Office – Word, PowerPoint, Excel,  and Outlook
• Experience with ELN, LIMS, , Electronic Records Management Systems (e.g. OpenText, Veeva Vault)
• May require 5-10% travel based on business needs
• Develop and maintain professional, industry, and organizational knowledge to serve as a subject matter expert.

In order to be considered qualified for this role, a minimum of a Bachelor's degree is required and 4+ years of related work experience.

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive culture that provides comprehensive benefits, which vary by location.  In the U.S., benefits may include health and wellness programs (including medical, dental, vision, life, and disability insurance), fitness centers, 401(k) company match, family support benefits, equity awards, annual bonuses, paid time off, and paid leaves (e.g., military and parental leave) for eligible employees at all levels! For additional information about Regeneron benefits in the US, please visit https://careers.regeneron.com/en/working-at-regeneron/total-rewards/.  For other countries’ specific benefits, please speak to your recruiter.
Please be advised that at Regeneron, we believe we are most successful and work best when we are together.  For that reason, many of Regeneron’s roles are required to be performed on-site. Please speak with your recruiter and hiring manager for more information about Regeneron’s on-site policy and expectations for your role and your location.
 

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company's business.

For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions.  For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location.

Please note that certain background checks will form part of the recruitment process.  Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc.

Salary Range (hourly)