Senior AR Specialist

Responsibilities

·         Own day-to-day accounts receivable activities for assigned retail and distributor accounts, including invoicing, cash application, account reconciliations, and collections.

·         Monitor customer aging and proactively follow up on past-due balances and unresolved items.

·         Own weekly and monthly Accounts Receivable aging reviews and reporting to support cash forecasting, cash flow visibility, and management reporting.

·         Ensure invoices are issued accurately and on a timely basis and that all customer payments, credits, deductions, and adjustments are applied correctly to customer accounts.

·         Proactively investigate overdue invoices, unapplied cash, and payment discrepancies, and provide real-time updates regarding collection efforts, outstanding balances, and resolution status.

·         Research, validate, and resolve customer deductions, chargebacks, short payments, pricing discrepancies, returns, and other payment variances.

·         Review customer remittance information and accurately apply payments, credits, and deductions to customer accounts.

·         Work within SPS Commerce, NetSuite, and customer/vendor portals to research invoices, purchase orders, payments, deductions, and related transaction activity.

·         Reconcile customer accounts between NetSuite, SPS Commerce, customer portals, and supporting documentation and investigate discrepancies.

·         Submit deduction disputes and supporting documentation through customer portals and follow through to resolution.

·         Partner with Sales and Operations to investigate issues related to pricing, purchase orders, shipments, returns, and customer deductions.

·         Maintain organized documentation supporting customer balances, deductions, credits, and collection activity.

·         Assist with month-end close activities, including AR reconciliations, aging review, and identification of outstanding or unusual items.

·         Identify recurring deduction and collection issues and partner cross-functionally to address root causes and improve upstream processes.

·         Support the development and documentation of scalable AR processes and internal controls.

·         Assist with audit requests and other ad hoc accounting projects as needed.

Qualifications

·         5+ years of accounts receivable, credit and collections, or related accounting experience, preferably within a consumer products or similar environment supporting retail and distributor customers.

·         Demonstrated experience managing accounts receivable for major U.S. retailers and distributors.

·         Hands-on experience researching and resolving retailer deductions, chargebacks, short payments, pricing discrepancies, and other payment issues.

·         Experience with NetSuite strongly preferred.

·         Experience with SPS Commerce or another EDI platform strongly preferred.

·         Familiarity with retailer and distributor customer portals, remittance processes, and deduction management.

·         Experience preparing AR aging reports and supporting cash forecasting activities for management reporting and cash flow planning.

·         Demonstrated ability to monitor aging trends, proactively manage overdue invoices, and provide timely updates on collections and account status.

·         Strong reconciliation and problem-solving skills, with the ability to research transactions from initial order through payment.

·         Strong attention to detail and ability to manage a high volume of transactions and open items.

·         Proficiency in Excel or Google Sheets, including experience working with large datasets and reconciliations.

·         Strong written and verbal communication skills and ability to work effectively with internal teams and external customers.

·         Ability to prioritize competing deadlines and operate effectively in a fast-paced, growing environment.

• Free lunch meals, fruits, snacks, and beverages for employees assigned to onsite shifts.
• Access to an onsite gym with a complimentary professional fitness instructor.
• Weekly fitness activities and an annual fitness challenge with prizes of up to ₱70,000.
• Weekly employee engagement activities with prizes of up to ₱3,000.
• Free upskilling academy to support career growth and professional development.
• State-of-the-art office facilities and modern workstations.
• Access to employee amenities including sleeping quarters, game area, chat room, and shower rooms.
• Fun, collaborative, and employee-focused work environment.