As the Senior Administrator – Operations you will provide operational and administrative support at the facility level. This includes counting stock, processing and running reports, determining purchasing needs for supply department, maintaining customer information, generating invoices, and handling telephone inquiries and orders. You will assist with tasks to ensure location is compliant with corporate controls and processes. While completing administrative projects as requested.
Responsibilities
- Primary job duties will be administrative support to the operations team.
- Conducts inventory control procedures, including maintaining inventory files, updating and generating reports, assisting in product cycle counting, and control of non-conforming products.
- Assists with coverage, training, and development of other administrative professionals around the region.
- Maintains return authorization and credit memo forms pending return of material.
- Files and researches freight claims when appropriate.
- Assists with building maintenance and security, including running security code reports,
- equipment maintenance and maintaining office/warehouse supplies.
- Runs and distributes various location reports such as cycle count variance reports, fleet reports, and security reports.
- Assists with tasks to ensure location compliance with audit procedures.
- Processes warehouse-receiving paperwork and schedules receiving appointments.
- Works with Health and Safety regarding any issues or incidents at the facility.
- Enters data including reporting, inventory adjustments and stock in-and-out.
- Answers incoming supply, receiving, or purchasing calls.
- Assist in warehouse order processing, shipping, receiving and general material handling.
- May assist Accounts Payable with invoice reconciliation and discrepancies.
- Reconciles P-card transactions, fuel card receipts, prepares commercial invoices for international shipments,
- checks invoices/coding and submits to Accounts Payable team for payments.
- Supports resolution in different operating systems for over, short, and damaged inventory items.
Qualifications
- High School Degree or Equivalent required
- 5+ years of operational, customer service or administrative experience
- Understanding of administrative and clerical procedures and systems
- Ability to multi-task with attention to detail
- Strong verbal and written communication skills
- Strong computer skills, including in Microsoft Office
- Ability to work in a team environment
- 1 year of logistics and warehouse experience preferred
- Ability to travel 0-25% of the time
Skills Required
- High School Degree or Equivalent
- 5+ years of operational, customer service or administrative experience
- Understanding of administrative and clerical procedures and systems
- Ability to multi-task with attention to detail
- Strong verbal and written communication skills
- Strong computer skills, including in Microsoft Office
- Ability to work in a team environment
- 1 year of logistics and warehouse experience
- Ability to travel 0-25% of the time
WESCO International Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about WESCO International and has not been reviewed or approved by WESCO International.
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Retirement Support — Feedback suggests the 401(k) with company match is a relative strong point and is consistently part of the package. Retirement offerings are frequently cited as a solid element within the total rewards.
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Leave & Time Off Breadth — Feedback suggests PTO policies are favorable, including self‑managed or generous banks in some roles along with paid holidays. Paid parental leave and related time‑off options add to the perceived strength of leave benefits.
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Flexible Benefits — Feedback suggests employees have meaningful choice through medical plan options with HSA/FSA alongside ancillary programs like EAP, discounts, and supplemental coverages. The breadth of selectable add‑ons supports tailoring benefits to individual needs.
WESCO International Insights
What We Do
At Wesco, we believe life should run smoothly. As a leading provider of business-to-business distribution, logistics services and supply chain solutions, we create a world that you can depend on. Harnessing 100 years of ingenuity and expertise, we increase profitability, improve productivity and mitigate risk for approximately 150,000 customers worldwide. With nearly 1.5 million products and locations in more than 50 countries, Wesco is your partner in progress. Our company’s greatest asset is our people. From our corporate and field offices to our distribution sites, Wesco employs over 20,000 professionals around the globe. We’re committed to fostering diversity and inclusion across our workforce by embracing the unique perspectives, authenticity, and individuality our team members contribute to the company. Headquartered in Pittsburgh, Wesco is a publicly traded (NYSE: WCC) FORTUNE 500® company with 2022 net sales of $21.4 billion.
