The Role
The Senior Administrator, Finance and Invoicing oversees administrative workflows, manages invoicing support, maintains CRM data, and standardizes processes to enhance efficiency within remote operations.
Summary Generated by Built In
This is a position within Haldren and not with one of its clients.
This fully remote role supports high-tempo search delivery by coordinating stakeholders, protecting candidate experience, and keeping workflows predictable across multiple concurrent assignments within South Africa.
Key Responsibilities
• Support reporting packs and dashboard inputs for operational oversight
• Own end-to-end administrative workflows for searches, including document control and scheduling
• Maintain accurate records in CRM and shared drives, ensuring consistent naming and versioning
• Coordinate invoicing support, purchase orders, and basic reconciliation with finance teams
• Standardise templates and operating procedures to reduce rework and improve consistency
• Monitor service levels and flag risks early (turnaround times, response SLAs, quality checks)
Requirements
• 5+ years in senior administration, operations support, or coordination roles
• Experience maintaining CRM or ATS data with strong discipline for data quality
• Comfort supporting invoicing, vendor coordination, or basic finance admin workflows
• Strong written and verbal communication skills in a professional services environment
• High attention to detail, with consistent follow-through on deadlines and stakeholder expectations
• Comfort working with confidential information and applying sound judgement
• Ability to work effectively in a remote environment with disciplined time management
Benefits
• Salary range: 340,000 - 480,000
• Remote work arrangement (South Africa)
• Opportunities for professional growth
• Flat management structure with direct access to decision-makers.
• Open communication environment.
• Full medical coverage.
Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.
To learn more about the firm and about our candidate services - please visit
US Recruitment Agency, Executive Search & Talent Solutions
US Recruitment Agency, Executive Search & Talent Solutions
Skills Required
- 5+ years in senior administration
- Experience maintaining CRM or ATS data
- Comfort supporting invoicing and finance admin workflows
- Strong written and verbal communication skills
- High attention to detail and follow-through
- Ability to work with confidential information
- Comfort in a remote environment with disciplined time management
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The Company
What We Do
Haldren is an executive search and recruiting firm founded to provide a deeper, more personal way of matching organizations with top leaders. They offer direct sourcing and hiring solutions to help organizations bridge gaps at all levels.
