About Northern Trust:
Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.
Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.
Role/Department:
We are looking to recruit a Senior Company Secretarial Administrator to provide administrative and organisational support to the EMEA Company Secretary team, ensuring the smooth operation of board and committee processes. The role is responsible for preparing meeting packs, maintaining governance records, coordinating director communications, and responding to routine governance queries. The EMEA Company Secretary team operates across the UK, Ireland, Luxembourg, Guernsey and the Middle East with primary support for a sub-team of five based in London.
The key responsibilities of the role include:
Board & Committee Pack Preparation
- Compile, format, and quality-check board and committee papers
- Upload materials to the board portal (e.g., Diligent)
- Ensure deadlines for paper submission are met
- Liaise with contributors to chase outstanding papers
Meeting Administration
- Schedule meetings and manage calendars
- Circulate agendas and meeting notices
- Coordinate logistics (rooms, dial-ins, VC links)
- Maintain attendance records
Governance Records Management
- Maintain statutory registers and entity records
- File documents in accordance with governance standards
- Support annual filings and routine submissions
Director Support
- Act as a point of contact for directors for logistical queries
- Support director onboarding and offboarding processes
- Support director training and induction processes
General Governance Support
- Respond to routine governance queries from internal teams
- Support corporate transactions and entity changes
- Assist with document execution processes
- Maintain the governance inbox and triage queries
Skills/Qualifications:
The successful candidate will benefit from having:
- Experience in an administrative or governance support role
- Strong organisational and time-management skills
- Excellent attention to detail
- A high standard of written communication
- Ability to work with senior stakeholders professionally
- Competence with Microsoft Office (Word, PowerPoint, Excel)
- Experience with board portals (e.g., Diligent) is desirable
Personal Attributes
- Discreet and trustworthy with confidential information
- Calm under pressure and deadline-driven
- Proactive and able to anticipate needs
- Strong interpersonal skills
- Team-oriented with a flexible approach
Qualifications
- No formal qualifications required.
- Prior governance or legal admin experience is an advantage
Working with Us:
As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.
Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.
We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater
Reasonable accommodation
Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [email protected].
We hope you’re excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people.
Apply today and talk to us about your flexible working requirements and together we can achieve greater.
Skills Required
- Experience in an administrative or governance support role
- Strong organisational and time-management skills
- Excellent attention to detail
- High standard of written communication
- Ability to work with senior stakeholders professionally
- Competence with Microsoft Office (Word, PowerPoint, Excel)
- Experience with board portals (e.g., Diligent)
- Discreet and trustworthy handling of confidential information
- Prior governance or legal administration experience
Northern Trust Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Northern Trust and has not been reviewed or approved by Northern Trust.
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Retirement Support — A 401(k) with company match alongside an employer‑funded defined‑benefit pension is highlighted in employer‑verified materials and filings, setting the retirement package apart from many private employers.
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Leave & Time Off Breadth — PTO is portrayed as solid overall, and two paid volunteer days per year are clearly documented across corporate materials.
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Parental & Family Support — Company sources and postings reference paid parental and caregiver leave and recent enhancements to parental benefits, indicating meaningful family support within the package.
Northern Trust Insights
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What We Do
As a global leader in innovative wealth management, asset servicing and investment solutions, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families and institutions by remaining true to our enduring principles of service, expertise and integrity. A globally recognized Fortune 500 Company in continuous operation since 1889, we’ve built a legacy of empowering clients to reach their goals with confidence. Since our roots as a trust bank, we’ve grown to a global presence with more than 24,000 employees in more than 20 countries and across six core business units: Wealth Management Asset Management Asset Servicing Technology Corporate Functions Enterprise Operations Join a Team That’s Achieving Greater At Northern Trust, we refer to our employees as partners – with good reason. We understand that relationships are the key to our success. Here you’ll join a diverse and inclusive team of innovators with the drive to challenge the way things have always been done. Instead of choosing between a dynamic career and work-life balance, enjoy working with a team that supports your goals in the office and at home. We’ll help you get where you want to go without sacrificing what matters most to you. Delivering value and adhering to our enduring principles What are enduring principles? Since our founding, they have guided our strategy and success. Thanks to the dedication of our partners, Northern Trust continues to thrive by adhering to three enduring principles: service, expertise and integrity . What does this mean? Service Northern Trust has a relentless drive to provide exceptional service to our clients, our partners and our communities. We set new standards and go above and beyond in our commitment to delivering greater results. Expertise Expertise is at the core of who we are. We focus sharply on what we do well. From expanding our capabilities, to hiring talented professionals to developing innovative solutions, our expertise is why we continue to be a trusted advisor for generations of families and institutions. Integrity Operating with uncompromising ethics is central to Northern Trust’s heritage. As a result, our clients, partners and communities know they can rely on us. For more than 130 years, our integrity has been our guide – and that will never change.
Why Work With Us
At Northern Trust, we go further because we go together. We embrace flexibility, encourage balance, and prioritize inclusion at all levels, working together to keep you connected. We are committed to our employees—all 24,000 of them. Whether this is a first step or a bold new leap in your career, we’re here to help you move forward.
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