Senior Administrator, Aprio Legal

Position Responsibilities:

• Draft, review, and proofread legal documents such as pleadings, contracts, briefs, corporate governance records, estate plans and correspondence.
• File legal documents with Arizona courts and government agencies, ensuring compliance with local rules and deadlines.
• Manage attorney calendars, schedule appointments, and coordinate meetings, hearings, and depositions.
• Maintain and organize client files, ensuring confidentiality and adherence to record-keeping policies.
• Communicate professionally with clients, court personnel, witnesses, and other legal professionals.
• Assist with billing, timekeeping, and expense reporting as required by the firm or organization.
• Process incoming and outgoing mail, including service of legal documents.
• Support attorneys in trial preparation, including assembling exhibits, witness lists, and trial binders.
• Monitor and track case deadlines to ensure timely completion of tasks.

Qualifications:

• High school diploma or equivalent required; associate's or bachelor’s degree preferred.
• Minimum of 1–3 years of experience in a legal assistant or similar role (law firm experience preferred).
• Proficiency in Microsoft Office Suite and legal practice management software (e.g., iManage and Coyote).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently and collaboratively in a team environment.
• Attention to detail and a high degree of professionalism.

Preferred Skills:

Familiarity with Arizona-specific legal processes, such as e-filing and local court rules.
Experience supporting litigation, real estate, or other practice areas relevant to Arizona law.
Strong understanding of legal terminology.
Notary Public certification (optional but advantageous).