The Role
Provides administrative and legal support to attorneys and paralegals by drafting and proofreading documents, filing with Arizona courts and agencies, managing calendars and client files, coordinating legal proceedings, assisting with billing and trial preparation, and tracking case deadlines. Requires legal administrative experience, knowledge of Arizona court procedures, strong organizational and communication skills, and discretion with confidential information.
Summary Generated by Built In
Work with a Top 20 CPA and advisory firm that Accounts for Anything. Aprio has 40 U.S. office locations, as well as international office locations and more than 3,200 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.
Join Aprio Legal and you will help clients maximize their opportunities. Aprio Advisory Group, LLC is a progressive, fast-growing firm looking for an Senior Administrator to join their dynamic team.
The Senior Administrator will provide critical administrative support to attorneys, paralegals, and other legal professionals. This role requires a strong understanding of legal terminology, procedures, and documentation, as well as excellent organizational and communication skills.
This is a fully in-office position, Monday through Friday, based at our Scottsdale, AZ office.
Key Responsibilities
- Draft, review, and proofread legal documents such as pleadings, contracts, briefs, corporate governance records, estate plans and correspondence.
- File legal documents with Arizona courts and government agencies, ensuring compliance with local rules and deadlines.
- Manage attorney calendars, schedule appointments, and coordinate meetings, hearings, and depositions.
- Maintain and organize client files, ensuring confidentiality and adherence to record-keeping policies.
- Communicate professionally with clients, court personnel, witnesses, and other legal professionals.
- Assist with billing, timekeeping, and expense reporting as required by the firm or organization.
- Process incoming and outgoing mail, including service of legal documents.
- Support attorneys in trial preparation, including assembling exhibits, witness lists, and trial binders.
- Monitor and track case deadlines to ensure timely completion of tasks.
- Greet clients, visitors, attorneys, and vendors promptly and professionally.
- Answer, screen, and route incoming calls; take complete and accurate messages.
- Monitor the firm’s general voicemail and email inboxes and distribute communications promptly.
- Manage visitor access, notify appropriate personnel of arrivals, and maintain a welcoming reception area.
- Receive, sort, date-stamp, scan, and distribute incoming mail, courier deliveries, and service documents according to firm procedures.
- Arrange outgoing mail, overnight deliveries, couriers, and document pickups.
Candidate Qualifications
- High school diploma or equivalent; associate’s or bachelor’s degree preferred.
- Minimum 1-3 years of experience as a legal secretary or in a similar administrative role within the legal field.
- Knowledge of Arizona court procedures, filing requirements, and legal terminology.
- Proficiency in Microsoft Office Suite, legal management software, time keeping software and document management systems.
- Strong written and verbal communication skills.
- Exceptional attention to detail and organizational abilities.
- Ability to prioritize tasks and work effectively under deadlines.
- Discretion in handling confidential information.
Why work for Aprio:
Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm.
Perks/Benefits we offer for full-time team members:
- Medical, Dental, and Vision Insurance on the first day of employment
- Flexible Spending Account and Dependent Care Account
- 401k with Profit Sharing
- 9+ holidays and discretionary time off structure
- Parental Leave – coverage for both primary and secondary caregivers
- Tuition Assistance Program and CPA support program with cash incentive upon completion
- Discretionary incentive compensation based on firm, group and individual performance
- Incentive compensation related to origination of new client sales
- Top rated wellness program
- Flexible working environment including remote and hybrid options
What’s in it for you:
- Working with an industry leader: Be part of a high-growth firm that is passionate for what’s next.
- An awesome culture: Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience. We call it the Aprio Way. This shared mindset creates lasting relationships between team members and with clients.
- A great team: Work with a high-energy, passionate, caring and ambitious team of professionals in a collaborative culture.
- Entrepreneurship: Have the freedom to innovate and bring your ideas to help us grow to become the CPA firm of choice nationally.
- Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement.
- Competitive compensation: You will be rewarded with competitive compensation, industry-leading benefits and a flexible work environment to enjoy work/life balance.
EQUAL OPPORTUNITY EMPLOYER
Aprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.
Aprio, LLP and Aprio Advisory Group, LLC, operate in an alternative business structure, with Aprio Advisory Group, LLC providing non-attest tax and consulting services, and Aprio, LLP providing CPA firm services.
Skills Required
- High school diploma or equivalent
- Associate's or bachelor's degree
- 1-3 years of experience as a legal secretary or in a similar legal administrative role
- Knowledge of Arizona court procedures, filing requirements, and legal terminology
- Proficiency in Microsoft Office Suite, legal management software, timekeeping software, and document management systems
- Strong written and verbal communication skills
- Exceptional attention to detail and organizational abilities
- Ability to prioritize tasks and work effectively under deadlines
- Discretion in handling confidential information
Aprio Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Aprio and has not been reviewed or approved by Aprio.
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Fair & Transparent Compensation — Pay is generally positioned as competitive and fairly paid across many roles, with clearer benchmarking helped by public job-posted ranges and compensation aggregators.
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Healthcare Strength — Health, dental, and vision coverage is positioned as comprehensive and available from day one for full-time hires, which is stronger than the more typical waiting-period approach.
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Retirement Support — Retirement offerings include a 401(k) with profit sharing and access to FSA/Dependent Care accounts, which can improve total rewards when firm performance supports contributions.
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The Company
What We Do
Aprio is a premier CPA and business advisory firm that advises clients and associates on how to achieve what’s next. Aprio’s associates work as integrated teams across advisory, assurance, tax, outsourcing, staffing and private client services, bringing the best thinking and personal commitment to each client. Across practices, Aprio brings together proven expertise, deep understanding and strategic foresight for industries including Manufacturing and Distribution; Non-Profit and Education; Professional Services; Real Estate and Construction; Retail, Franchise and Hospitality; and Technology and Blockchain. Headquartered in Atlanta, Georgia, Aprio has grown to over 1,000+ team members. To serve clients wherever life or business may take them, Aprio’s teams speak more than 30 languages and work with clients in over 50 countries.
