McBride Consulting has an exciting opportunity for a Senior Administrative Support Specialist providing support to the Command, Control, Communications, and Battle Management Division (C3BM).
This is a full-time position at Hanscom AFB, Bedford, MA.
Responsibilities:
In this Advisory and Assistance Services (A&AS) role, you will provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle. You will apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter.
Duties to include but not limited to:
- Provide administrative and operational support to government leadership and acquisition program teams.
- Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
- Track and monitor action items, taskings, suspense dates, and program deliverables.
- Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
- Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
- Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
- Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
- Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
- Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
- Maintain program files, records, and document repositories in accordance with organizational procedures.
- Assist with workflow management, office operations, and process improvement initiatives.
- Coordinate, analyze, distribute, and track organizational taskings and responses.
- Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
- Respond to routine inquiries, answer telephones, and provide administrative customer support.
- Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.
Requirements
Qualifications:
Citizenship: Must be a US citizen
Minimum Required Qualifications
Clearance: Must have and be able to maintain an active Top Secret level clearance and have current SCI eligibility
Preferred Qualifications:
Education: Bachelor’s Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR,
- 15 years of directly related experience with proper certifications as described in the PWS labor category performance requirements, eight of which must be in the DoD.
- 15 years of directly related experience with proper certifications as described in the PWS labor category performance requirements, eight of which must be in the DoD.
Technical Skills:
- Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- Experience utilizing the Defense Travel System (DTS)
- SharePoint administration and document management
- Calendar management and executive scheduling support
- Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
- Action item, suspense, and workflow tracking
- Preparation of executive correspondence, reports, and briefing materials
- Records management and file maintenance in accordance with DoD policies
- Data collection, analysis, and administrative reporting
- Experience supporting DoD acquisition or program management offices
- Knowledge of Air Force organizational structures and administrative processes
Interpersonal Skills:
- Strong written and verbal communication skills
- Exceptional organizational and time management abilities
- Ability to manage multiple priorities and competing deadlines
- Professional demeanor when interacting with senior military and civilian leadership
- Strong attention to detail and accuracy
- Excellent customer service and stakeholder engagement skills
- Ability to work independently with minimal supervision
- Strong problem-solving and critical-thinking abilities
- Collaborative team player capable of working across diverse organizations
- Ability to handle sensitive and confidential information with discretion
- Adaptability in a fast-paced, mission-focused environment
- Proactive mindset with a continuous process-improvement approach
- Strong relationship-building and coordination skills
- Ability to anticipate leadership needs and respond effectively
- High level of professionalism, reliability, and accountability
Additional Information:
Location: Hanscom AFB, MA
Travel: 10%
On-Site: This position requires the candidate to be on-site
Benefits
- 401(k)
- Dental
insurance
- Health
insurance
- Life insurance
- Paid time off
- Professional
development assistance
- Referral
program
- Vision
insurance
Skills Required
- Must be a U.S. citizen.
- Must have and be able to maintain an active Top Secret security clearance with current SCI eligibility.
- Bachelor’s degree in a related field and 12 years of experience in the applicable technical or professional discipline, including five years in the Department of Defense; or 15 years of directly related experience with required certifications, including eight years in the Department of Defense.
- Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
- Experience using the Defense Travel System.
- Experience with SharePoint administration and document management.
- Experience with calendar management and executive scheduling.
- Experience coordinating meetings and using virtual collaboration platforms such as Teams, Zoom, or Webex.
- Experience tracking action items, suspense dates, taskings, and workflows.
- Experience preparing executive correspondence, reports, briefing materials, and official documents.
- Experience with records management and file maintenance under Department of Defense policies.
- Experience supporting DoD acquisition or program management offices.
- Knowledge of Air Force organizational structures and administrative processes.
- Strong written and verbal communication, organization, time management, problem-solving, customer service, and stakeholder engagement skills.
- Ability to manage competing priorities, work independently, handle sensitive information discreetly, and interact professionally with senior military and civilian leadership.
- Ability to work on-site at Hanscom AFB in Bedford, Massachusetts.
What We Do
McBride Consulting, LLC is a minority and Service-Disabled Veteran-Owned Small Business (SDVOSB) management and IT consulting firm with significant experience supporting Federal, state, local, commercial, and multi-lateral organizations.
