Senior Administrative Specialist

Job Description SummaryThe Senior Administrative Specialist will provide general administrative support for complex and time sensitive projects by supporting the manager and employees of a diverse department through a variety of tasks related to organization and communication. The duties and responsibilities performed will often require independent judgment and strong organizational

Job Description

Essential responsibilities include, but are not limited to:

• Performs general administrative duties such as receive fax/letters, answer routine questions, locate and furnish information, organize and maintain files, order supplies, maintain regulatory posting notices, and follow up on pending matters.
• Proactively supports a manager and team by prioritizing and completing multiple activities; typically, within deadlines.
• Maintains and submits regulatory facility licenses, renewals, modifications, permits, and supporting licensing documents for various agencies.
• Perform administrative tasks utilizing a high level of accuracy and attention to detail as facility licensing administration requires frequent correspondence to industry regulators.
• Develops, distributes and files memos, letters, presentations, and regulatory documents such as inspection reports, certificates, orders, and correspondence.
• Provides support and logistics for regulatory inspections.
• Manage and analyze business data, including data monitoring, tabulation skills, generation of data, text and graphics for reports and presentations.
• Appropriately handles routine inquiries and exercises appropriate judgment in escalating issues to team members or managers as needed.
• Prioritizes, organizes, and follows-through on assignments in a timely manner.
• Prepares and distributes routine reports following established procedures and protocols.
• Maintains and coordinates calendars, schedules meetings and appointments.
• Works closely with other administrative positions in a collaborative manner, including occasional coverage for others during absences.
• Frequently works on complex projects
• Utilize specialized office equipment such as VoIP telephone, teleconference hook-up, and multifunction printers to complete tasks
• Accurately maintains electronic databases, files, shared virtual drives and other information repositories.
• Maintains control of company proprietary, security and other sensitive information
• Operate computer systems and programs such as Microsoft Office, Adobe or similar program
• Work overtime as needed
• Perform other relevant duties as assigned

Minimum Qualifications:

• High School Diploma/GED or equivalent and Minimum of three years of Administrative/secretarial experience (includes positions such as office manager, secretary, administrative assistant, paralegal or equivalent).
• OR a certification/degree from a secretarial program and Minimum of one year of Administrative/secretarial experience (includes positions such as office manager, secretary, administrative assistant, paralegal or equivalent).

 

Eligibility Requirements:

• Must be able to lift and/or push up to 20 lbs
• Ability to use computers proficiently to utilize internet, including Web-based applications and internet searches.
• Proficient use of various specialized equipment, including, but not limited to - telephone, voicemail, teleconference hook-up, computer scanners and presentation equipment.
• GE Vernova will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).
• this role is restricted to U.S. persons (i.e., U.S. citizens, permanent residents, and other protected individuals under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3)) due to access to export-controlled technology. GE will require proof of status prior to employment.

Desired Qualifications:

• Additional college or professional training in a secretarial program is highly desired.
• Previous experience working with a large employer, in the manufacturing industry, and/or working directly with regulators.
• Minimum of 1 year of experience working with regulatory correspondence and technical documentation is highly desired. (Nuclear Programs)
• Experience in successfully handling multiple managers and assignments highly desirable. 

This position is expected to close on Wednesday November 5th  

 

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This role requires access to U.S. export-controlled information. If applicable, final offers will be contingent on ability to obtain authorization for access to U.S. export-controlled information from the U.S. Government. ​

Additional Information