Description
Westwood Professional Services, Inc. is seeking an Senior Administrative Coordinator to join our team in our Baton Rouge, LA office. Westwood has a highly experienced and dynamic team of individuals dedicated to providing high-level professional services to our clients. The Administrative Coordinator is responsible for supporting administrative initiatives and assisting the division's leadership team. The Administrative Coordinator ensures the efficient operation and coordination of administrative functions as directed by the Division Leader.
Requirements
- Provide administrative support to the Division Leader and other leaders within the division.
- Collaborate with other Division Administrative Coordinators and Corporate Service representatives as needed to implement company-wide initiatives, business support activities, data management tasks, data validation activities, and training.
- Communicate division administrative standards and processes to the administration team within the division.
- Provide administrative training to the division administration team.
- Facilitate the flow of financial information from the Division leader to the division leadership team.
- Support division communication and information management platforms.
- Assist in travel accommodations and logistics for the Division Leader and other team members.
- Prepare meeting agendas and take meeting notes for division meetings.
- Assist in planning division events.
- Support marketing and pursuit efforts and other business development initiatives as needed.
- Other administrative tasks as directed, but not limited to:
- Manage calendar (set appointments, coordinate calendars with others.
- Track organizations and events for the executive team.
- Complete Expense Reports.
Required Skills
- Detail-oriented and very organized.
- Adapt to ever-changing work environments.
- Ability to communicate effectively with employees at all levels of the organization.
- Handle confidential and non-routine information.
- Proficient in Microsoft Office products.
- Able to work in a fast-paced environment.
- Capacity to independently manage multiple assignments, determine and set job priorities, and work with limited/direct supervision.
Required Experience
- 5+ years of administrative/executive support.
- Requires bachelor’s degree or equivalent job-related experience.
Preferred Experience
- Experience working with C suite staff.
About Westwood Professional Services, Inc. (Westwood):
At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve. Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do. We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make. We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.
Join us in creating a better world:
In 2025, Westwood was recognized as #77 on the ENR Top 500 Design Firms. Additionally, Westwood was ranked #5 for ENR's Top Design Firm for Solar, #6 for Battery Storage, and #3 for Wind (2025). The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide. Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Skills Required
- 5+ years of administrative or executive support experience
- Bachelor's degree or equivalent job-related experience
- Proficiency in Microsoft Office products
- Strong organization and attention to detail
- Ability to communicate effectively with employees at all organizational levels
- Ability to handle confidential and non-routine information
- Ability to work in a fast-paced, changing environment
- Ability to independently manage multiple assignments and priorities with limited supervision
- Experience working with C-suite staff
Westwood Professional Services Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Westwood Professional Services and has not been reviewed or approved by Westwood Professional Services.
-
Retirement Support — A 401(k) with company match plus profit sharing is emphasized, with contributions into the plan noted when performance is strong. This structure is consistently highlighted as a meaningful part of total rewards.
-
Healthcare Strength — Medical, dental, and vision coverage with HSA/FSA options and an EAP form the core of a comprehensive package. The breadth of health offerings is presented as competitive for the industry.
-
Wellbeing & Lifestyle Benefits — Wellness programs, tuition reimbursement, certification support, identity protection, pet insurance, and referral bonuses indicate breadth beyond core benefits. Additional perks like holiday cash and student-loan services reinforce lifestyle support.
Westwood Professional Services Insights
What We Do
Westwood is a leading multi-disciplined AEC industry professional services provider for national wind energy, solar energy, electric transmission, private development, and public infrastructure projects. Westwood was established in 1972 in Minneapolis, Minnesota. Through a focus on its people, culture, and clients, Westwood has quickly expanded to serve clients across the nation from multiple U.S. offices. Awards In 2021, Westwood placed #4 and #21 respectively on Zweig Group’s national Hot Firms’ and Best Firms to Work for Lists, and received two 2nd place awards for Zweig’s Marketing Excellence. Westwood also ranked consistently higher four years in a row on the Engineering News Record (ENR) list as a leading design firm in the country. The firm consistently ranks on industry top 25 lists and receives recognition for its involvement on award-winning projects nationwide. Multi-Disciplined Surveying & Engineering Services Westwood’s core services, surveying and engineering, are greatly enhanced by the in-house expertise of our planners, landscape architects, GIS experts, and environmental scientists. As a full-service firm, our clients are able to easily tap into the extra knowledge it sometimes takes to keep projects moving forward. Westwood’s multi-disciplinary services frequently provide all that is needed in one consultant. We offer several services including surveying, aerial mapping and LiDAR, civil engineering, PV engineering, water resources management, transportation engineering, construction management, land planning & design, landscape architecture, environmental permitting, GIS, cultural resource services, NPDES and SWPPP compliance. - See more at: https://westwoodps.com/about-us/our-company
