A Senior Administrative Business Partner provides analytical and specialized administrative support to relieve and assist executive, administrative, line and staff managers of complex details and advanced administrative duties.
May handle special projects and execute research and data analysis tasks;analyse problems, determines approach, compiles and analyses data and prepares reports and recommendations. Coordinates activities between departments and outside parties. Contacts company employees at all organizational levels to gather information and prepare reports.
Work is generally of a critical or confidential nature. Assignments may be in various functional areas.
The Opportunity:
● Ability to independently manage complex scheduling with a possibility of various time zones and involvement of various top management levels of internal and external stakeholders with a high level of confidentiality
● Expert knowledge of available Genentech IT systems (ex: Google and Microsoft tools, collaboration tools)
● Manage the scheduling of leadership team meetings, other senior committee meetings, and department offsites (all staff, leadership teams, cross functional meetings)
● Lead the planning, organization, and execution of larger meetings that might entail the added complexity of managing schedules across multiple time zones with internal and/or external key stakeholders
● Partner with manager or assigned lead to design agenda & manage the distribution of all meeting materials and manage rolling agendas for standing committee or team meetings
● Drive the planning and execute all large department-wide offsites and/or onsites; venue & speaker selection, technical AV requirements, catering, agenda setting, contract management
● Draft email communications on behalf of manager, team, department, leader, etc.
● Partner with leaders to plan communication strategy for internal department communications; partner with the communications team to track, manage, prepare, and support various communication and engagements.
● Manage departmental gSites, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)
● Coordinate collecting and implementing feedback for communications when applicable
● Manage overall space planning process (serve as thought partner for strategy for team placement, present to leadership team, serve as main project manager)
● Partner with leader(s) to create team agreements
● Serve as thought partner with leadership to assess employee engagement, gauge informal pulse checks, share ideas for enhancing engagement
● Serve as external stakeholder connector; manage complex candidate/interview process and external visitors/presenters
● Process and manage vendor/speaker engagements, contracts and payments, etc., including RFP/Vendor selection
● Manage administrative components and logistics of onboarding including overseeing first 30 days checklist and relocation
● Interact with other administrative business partners to share and enhancer operational efficiency
Required Skills and Qualifications:
● An average of 2-3 years related administrative, operations or project management experience (experience gained in the pharmaceutical/biotech industry is preferred)
● Previous work experience in Roche/Genentech is strongly preferred
● Previous experience must include responsibilities for managing confidential information
● Previous experience training other staff in company or departmental systems, processes, and other general or administrative tools is strongly preferred
● Proven track record of meeting or exceeding objectives and goals
● Ability to plan, coordinate, organize and prioritize work independently within and across functional groups and execute strategically
● Actively creates a collaborative and productive climate; ensures ideas, opinions and the expertise of others are elicited when making decisions that impact overall group, actively seeks and integrates input from other parts of the organization, resolves complex issues and conflicts
● Exercises judgment and discretion of highly sensitive and proprietary information
● Oversees and promotes accuracy and attention to detail of work systems and procedures, fosters a continuous improvement mindset
● Within scope of responsibility, drives the decision-making process independently
● In depth knowledge of relevant tools (including Google suite and Microsoft tools Trello, Zoom, etc.) Actively seeks to inform, promote and instruct others with innovative tools that enhance efficiency and productivity, including the use of the latest AI tools
● Familiarity with Genentech organization strongly preferred
● BS/BA degree or equivalent industry experience
Relocation benefits are not available for this job posting.
Pay transparency:
The expected salary range for this position based on the primary location of South San Francisco is $ 76,400.00 - $ 141,800.00 Annual. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.
Benefits
Genentech is an equal opportunity employer. It is our policy and practice to employ, promote, and otherwise treat any and all employees and applicants on the basis of merit, qualifications, and competence. The company's policy prohibits unlawful discrimination, including but not limited to, discrimination on the basis of Protected Veteran status, individuals with disabilities status, and consistent with all federal, state, or local laws.
If you have a disability and need an accommodation in relation to the online application process, please contact us by completing this form Accommodations for Applicants.
Skills Required
- 2-3 years of related administrative, operations, or project management experience
- Experience managing confidential information
- Proven track record of meeting or exceeding objectives and goals
- Ability to plan, coordinate, organize, prioritize, and execute work independently across functional groups
- Ability to collaborate effectively, elicit input, resolve complex issues, and manage conflicts
- Ability to exercise judgment and discretion with highly sensitive and proprietary information
- Ability to promote accuracy, attention to detail, and continuous improvement
- Ability to drive decision-making independently within scope of responsibility
- In-depth knowledge of Google Workspace, Microsoft tools, Trello, Zoom, and related collaboration tools
- Ability to instruct others on innovative tools, including the latest AI tools
- BS/BA degree or equivalent industry experience
- Experience in the pharmaceutical or biotechnology industry
- Previous Roche or Genentech work experience
- Experience training staff on company or departmental systems and processes
- Familiarity with the Genentech organization
Genentech Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Genentech and has not been reviewed or approved by Genentech.
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Healthcare Strength — Health coverage is described as comprehensive across medical, dental, vision, mental health, and prescriptions, supported by HSAs/FSAs and broad wellness resources. On‑site fitness and health centers, mental‑health clinicians, and specialized programs like fully covered preventive cancer screenings and menopause support deepen the offering.
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Retirement Support — Retirement benefits feature a 401(k) with up to a 4% company match plus an additional annual 6% company contribution to eligible pay. Additional financial protections such as life and accident insurance complement salary, bonuses, and stock options.
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Leave & Time Off Breadth — Time away includes about 20 paid vacation days, paid holidays, personal days, and a year‑end shutdown. A paid six‑week sabbatical every six years notably expands long‑term time‑off flexibility.
Genentech Insights
What We Do
Considered the founder of the industry, Genentech, now a member of the Roche Group, has been delivering on the promise of biotechnology for more than 40 years. Genentech is a biotechnology company dedicated to pursuing groundbreaking science to discover and develop medicines for people with serious and life-threatening diseases. Our transformational discoveries include the first targeted antibody for cancer and the first medicine for primary progressive multiple sclerosis. We're passionate about finding solutions for people facing the world's most difficult-to-treat conditions. That is why we use cutting-edge science to create and deliver innovative medicines around the globe. To us, science is personal. Making a difference in the lives of millions starts when you make a change in yours.
