Experian is a global data and technology company, powering opportunities for people and businesses around the world. We operate across a range of markets, from financial services to healthcare, automotive, agribusiness, insurance, and many more. Experian invests in people and new advanced technologies to unlock the power of data. We have an amazing team of 25,200 people in 32 countries.
Job DescriptionWe're hiring a Senior Administrative Assistant to support three Engineering VP/SVP and their leadership team. You will go beyond traditional administrative support—you'll guide execution, understanding, and daily operating rhythm to make senior leaders more impactful. You will work onsite in Costa Mesa, CA reporting to the VP of FinOps.
What you'll do
- You will manage three complex calendars in lockstep, assessing inboxes, drafting communications in each leader's voice.
- You'll handle travel (international, domestic), expenses, vendor coordination, and logistics.
- You'll build the weekly, monthly, and quarterly operating schedule. Staff meetings, skip-levels, QBRs, PI planning, town halls, workshops, board-adjacent prep sessions.
- Take meeting minutes and help track action items from meetings when requested. Organize presentation materials, equipment ordering, office supplies etc.
- Be a trusted communication liaison for executive leadership.
- Identify needs and remove friction to improve leadership effectiveness
- Leverage advanced AI fluency and tools to compress executive workload and efficiency. Claude, ChatGPT, Copilot, or Gemini — whatever the best tool is for the job
- You'll run Leadership offsite events, Architectural summits, recognition programs, hackathons, new-hire onboarding rituals, team celebrations, wellness events, all-hands logistics.
- Maintain confidentiality while supporting executive‑level priorities.
- 5+ years of administrative support experience to senior executives, supporting multiple leaders simultaneously.
- Demonstrated experience coordinating corporate events or employee engagement programs across regions, time zones, and cultures.
- Advanced proficiency in Microsoft Office Suite, with expertise in calendar management, meeting coordination, and email prioritization.
- Experience managing complex, high-volume executive calendars across multiple time zones.
- Hands-on experience coordinating complex domestic and international travel, with the judgment to adapt plans in real-time.
- Experience drafting communications on behalf of executives. Fluency with Teams, SNOW, Jira, Confluence, and the major AI platforms.
- Bonus if you've worked in engineering, financial services, or a Fortune 500 setting.
- You MUST be able to work onsite in Costa Mesa, CA
Our uniqueness is that we celebrate yours. Experian's people first, inclusive and purpose driven culture is multi award-winning; World's Best Workplaces™ 2025 (Fortune Global Top 25), Great Place To Work™ in 26 countries to name a few. Check out Experian Life on social or explore our Careers Site to understand why. Experian is also proud to be an Equal Opportunity and Affirmative Action employer. If you have a disability or special need that requires accommodation, please let us know at the earliest opportunity.
Benefits
- Great compensation package and bonus plan
- Core benefits including medical, dental, vision, and matching 401K
- Flexible work environment, ability to work remote, hybrid or in-office
- Flexible time off including volunteer time off, vacation, sick and 12-paid holidays
- Explore all our exciting benefits here: https://myexperianbenefits.com/
Skills Required
- 5+ years administrative support experience to senior executives, supporting multiple leaders simultaneously
- Experience coordinating corporate events or employee engagement programs across regions, time zones, and cultures
- Advanced proficiency in Microsoft Office Suite with expertise in calendar management, meeting coordination, and email prioritization
- Experience managing complex, high-volume executive calendars across multiple time zones
- Hands-on experience coordinating complex domestic and international travel and adapting plans in real time
- Experience drafting communications on behalf of executives
- Fluency with Teams, SNOW (ServiceNow), Jira, Confluence, and major AI platforms (Claude, ChatGPT, Copilot, Gemini)
- Ability to maintain confidentiality while supporting executive-level priorities
- Experience in engineering, financial services, or Fortune 500 environment
- Must be able to work onsite in Costa Mesa, CA
Experian Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Experian and has not been reviewed or approved by Experian.
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Healthcare Strength — Medical and dental coverage is described as strong, with expanded mental health resources and telemedicine options. Coverage includes inclusive services such as gender transition and fertility support.
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Leave & Time Off Breadth — Time-off offerings are generous, including substantial PTO/vacation, paid holidays, and paid volunteer days with options to purchase additional leave. Parental leave is available for birth and non-birth parents alongside flexible working arrangements that support work-life balance.
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Retirement Support — Retirement programs include a 401(k) with company matching and contributory pension schemes in some regions. These elements complement base pay and bonuses to form a competitive total rewards package.
Experian Insights
What We Do
Experian unlocks the power of data to create opportunities for consumers, businesses and society. During life’s big moments – from buying a home or car, to sending a child to college, to growing a business exponentially by connecting it with new customers – we empower consumers and our clients to manage data with confidence so they can maximize every opportunity. We gather, analyse and process data in ways others can’t. We help individuals take financial control and access financial services, businesses make smarter decision and thrive, lenders lend more responsibly, and organizations prevent identity fraud and crime. For more than 125 years, we’ve helped consumers and clients prosper, and economies and communities flourish – and we’re not done. Our 20,600 people in 43 countries believe the possibilities for you, and our world, are growing. We’re investing in new technologies, talented people and innovation so we can help create a better tomorrow. About Experian: Bringing data to life requires creativity, passion, flexibility and expertise. We want you to share in our success. That's why we offer rewards that recognise great performance. Working in a culture of collaboration, achievement and respect we will give you the support and encouragement you need to develop your skills and talents and progress your career. Everyday our people bring enthusiasm, innovation and inspiration to work and if this sounds like you connect with us at Experian.
