Senior Administrative Assistant

Job Description Summary

This position will be located at the Cambridge, MA site and will not have the ability to be located remotely.
Novartis is unable to offer relocation support for this role. Please only
apply if this location is accessible for you.
Professionally provide high quality administrative and operational support for General Management with select support for their teams. Team player who is proactive and can successfully handle multiple assignments with competing priorities in a fast-paced environment, while proactively reaching out within the organization to find solutions, anticipate needs of leader, have excellent attention to detail, and function as a partner.

 

Job Description

Key Responsibilities:

• Heavy calendaring; travel arrangements; processing expense reports;  purchase orders; arranging video conferences, TCs, and internal /external meetings; maintaining departmental org charts; ordering office supplies; preparing materials for meetings. 

• Lead the budget tracking for both teams with a complete understanding of the relevant finance systems (Mercury, SAP, SRM). 

• Assist in development of slide presentations, maintenance of VP’s and departmental files, handle office moves and logistical onboarding of new team members 

• May be responsible for composing correspondences and communicating information on behalf of leaders.  

• Create and prepare routine presentations/memos/reports for approval. 

• Maintain a high level of confidentiality and securely handle sensitive material with all levels of management, in a professional manner. 

Essential Requirements:

• Excellent interpersonal and written/oral communication skills required for interaction internally and with external partners, ability to lead by influence, and design and improve admin processes.  

• At least 8+ years secretarial / administrative experience 

• College Degree or Secretarial School certificate. 

• Strong understanding of Novartis Pharmaceuticals and or Pharmaceutical Industry organizational policies and procedures will be an advantage. 

• Fluent English language skills (verbal & written). 

• Strong communication skills & learning agility 
• Prior experience in working for a multinational/matrixed organization would be advantageous. 

•  Technical – highly proficient in all administrative support skills; demonstrated good to excellent skills in key computer applications (e.g., Windows, Word, Powerpoint, Excel, Outlook, Concur), with proven ability to learn new technologies 

 The salary for this position is expected to range between $60,600.00 and $112,600.00 per year.

The final salary offered is determined based on factors like, but not limited to, relevant skills and experience, and upon joining Novartis will be reviewed periodically. Novartis may change the published salary range based on company and market factors.

Your compensation will include a performance-based cash incentive and, depending on the level of the role, eligibility to be considered for annual equity awards.

US-based eligible employees will receive a comprehensive benefits package that includes health, life and disability benefits, a 401(k) with company contribution and match, and a variety of other benefits. In addition, employees are eligible for a generous time off package including vacation, personal days, holidays and other leaves.

To learn more about the culture, rewards and benefits we offer our people click here.

 

EEO Statement:

The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. 

 

Accessibility and reasonable accommodations

The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please send an e-mail to [email protected] or call +1(877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

 

Salary Range

$60,600.00 - $112,600.00

 

Skills Desired