Senior Administrative Assistant

We are seeking a highly organized and proactive Senior Administrative Assistant to provide dedicated support to the Global Head of Capital Markets for the National Industrial & Logistics platform. This role is critical to ensuring efficiency and effectiveness within a growing business unit. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities with professionalism and discretion. This individual will serve as a trusted partner to leadership – helping manage schedules, streamline communications, coordinate travel, and handle administrative priorities that enable executives to operate at the highest level.

This position is based in Dallas, Texas, with an expectation of working in-office five days per week.

Executive Support

• Manage complex calendars for senior executives, coordinating internal and external meetings across multiple time zones.
• Prioritize and manage incoming communications, including monitoring email correspondence and identifying items requiring executive attention.
• Coordinate and schedule meetings, conference calls, and virtual events, ensuring all logistics and materials are prepared in advance.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Prepare meeting materials, agendas, and briefing documents as needed.
• Serve as a key point of contact for internal teams, clients, and external stakeholders.

Expense Reporting

• Prepare and submit expense reports in a timely and accurate manner.
• Track and reconcile receipts, travel expenses, and other executive expenditures in accordance with company policies.
• Assist with administrative reporting and documentation as required.

Independent Problem Solving

• Anticipate administrative needs and proactively address scheduling conflicts, travel adjustments, or logistical issues.
• Exercise sound judgment and discretion when handling confidential information and executive matters.
• Identify opportunities to improve administrative processes and support operational efficiency.
• Manage competing priorities while maintaining a high level of professionalism and attention to detail.

Communication

• Assist in handling internal communications with brokers, ensuring they're well-informed about various updates such as research reports, event updates, new team members, cross-selling success stories, client updates, and industry-specific information.

• Coordinate frequent internal market update calls and touchpoints with brokers and wider platform.

Qualifications

• 3–5 years of administrative experience, preferably supporting senior executives in a corporate or professional services environment.

• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) or Google Workspace.

• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.

• Excellent written and verbal communication skills.

• Demonstrated ability to maintain high levels of discretion and confidentiality.

• Strong attention to detail and proactive problem-solving skills.

• Professional demeanor and the ability to interact effectively with senior leadership and external stakeholders.

Working Conditions: Normal working conditions with the absence of disagreeable elements.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.