Senior Administrative Assistant

Summary

ou are a highly organized, proactive, and detail-oriented individual who thrives in a fast-paced environment. You're known for your responsiveness, your ability to anticipate needs, and your calm, friendly presence. You are early in your career and looking to grow in a company that values integrity, collaboration, and thoughtful execution. You're seeking a place where your work supports a high-impact team and where you can learn every day.
About Guidewire
Guidewire delivers an industry-leading software platform trusted by Property & Casualty (P&C) insurers worldwide, enabling them to innovate, engage, and grow efficiently. Guidewire is the proven market leader with 500+ customers across 40+ countries. Our integrated solutions unify digital engagement, core processing, analytics, and AI to transform the P&C insurance industry.
The Opportunity
We’re looking for an organized and professional Senior Administrative Assistant to support Guidewire’s Chief Security Officer (CISO) and senior leaders across the Security organization. This role requires exceptional judgment, a deep understanding of confidentiality, and the ability to manage complex, time-sensitive tasks in a high-stakes technical environment. The ideal candidate will have prior experience supporting technology or security executives and will act as a critical liaison between the CISO's office, the Board of Directors, executive management, and external partners.. This may also include calendar and travel coordination, expense reporting, light project and program support, and meeting logistics. You’ll collaborate with leaders across functions and work closely with other executive assistants across Guidewire. You will report to Guidewire’s CISO.

Job Description

Responsibilities:

• Manage complex calendars, coordinate meetings across time zones, and handle scheduling conflicts with diplomacy

• Plan and book travel itineraries, including air, hotel, and ground transportation

• Prepare and submit expense reports and ensure timely processing of reimbursements

• Support internal and external meeting logistics including agenda prep, attendee coordination, and follow-ups

• Help track simple security programs and internal initiatives, ensuring tasks stay on schedule

• Partner with other executive assistants and administrative staff to support team-wide activities and events

• Provide general administrative support to ensure smooth daily operations for the security leadership team

• At Guidewire, we foster a culture of curiosity, innovation, and responsible use of AI—empowering our teams to continuously leverage emerging technologies and data-driven insights to enhance productivity and outcomes.

Why you’ll love this role:

• Support a collaborative, respectful, and mission-driven team

• Get exposure to a broad range of business and marketing activities

• Learn directly from experienced executives and team leaders

• Be part of a company that genuinely values employee well-being and professional growth

• Help support a busy and creative organization

Qualifications:

• 1–3 years of experience in an administrative or coordinator role, ideally in a corporate or fast-paced environment

• Excellent written and verbal communication skills

• Highly organized, detail-oriented, and responsive

• Proficient with Google Workspace, Zoom; experience with Concur or similar travel/expense platforms is a plus

• Comfortable managing competing priorities and working independently

• Demonstrated ability to embrace AI and apply it to your current role as well as data-driven insights to drive innovation, productivity, and continuous improvement.

Location:
San Mateo, California - Hybrid

#LI-Hybrid

The US base salary range for this full-time position is $62,000 - $94,000 . Your base pay will depend on your experience, skills, education, training, and location among other factors. All full-time positions or part-time roles working 30 hours or more a week at Guidewire are eligible for benefits that support their health and well-being including health, dental, and vision insurance, paid time off, and a company sponsored retirement plan. In addition, some roles may be eligible for the annual company bonus plan, commissions, and/or long term incentive awards which are contingent on a variety of factors including, but not limited to, company and employee performance.

Disability Accommodations and Guidewire’s Appeals Process. Guidewire provides accommodations to the hiring process to create a fair opportunity for candidates with disabilities to contend for open positions. Accommodation requests should be directed to [email protected]. If things do not go as hoped, we invite you to use our appeals process. Guidewire promises to independently review any denied accommodation and any decision not to offer you the position. The appeals process is the same in either case. Within five business days of receiving a notice of denial of an accommodation, or receiving a notice of your non-selection for a vacancy, e-mail [email protected] to make an appeal. Guidewire will assign a new decision-maker to review the request and/or hiring decision, who will then notify you in writing of a decision within 10 business days.

About Guidewire

Guidewire is the platform P&C insurers trust to engage, innovate, and grow efficiently. We combine digital, core, analytics, and AI to deliver our platform as a cloud service. More than 540+ insurers in 40 countries, from new ventures to the largest and most complex in the world, run on Guidewire.

As a partner to our customers, we continually evolve to enable their success. We are proud of our unparalleled implementation track record with 1600+ successful projects, supported by the largest R&D team and partner ecosystem in the industry. Our Marketplace provides hundreds of applications that accelerate integration, localization, and innovation.

For more information, please visit www.guidewire.com and follow us on Twitter: @Guidewire_PandC.

Guidewire Software, Inc. is proud to be an equal opportunity and affirmative action employer. We are committed to an inclusive workplace, and believe that a diversity of perspectives, abilities, and cultures is a key to our success. Qualified applicants will receive consideration without regard to race, color, ancestry, religion, sex, national origin, citizenship, marital status, age, sexual orientation, gender identity, gender expression, veteran status, or disability. All offers are contingent upon passing a criminal history and other background checks where it's applicable to the position.