Senior Administrative Assistant

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.   

This role will be supporting the Head of Sales & Distribution and the Regional Vice President within Middle and Large Business (M&L). The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting leaders within a complex financial services organization.
The ability to interact with individuals (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important. The ideal candidate will be experienced in handling a wide range of administrative and support related tasks.

This role will have a Hybrid work arrangement, with the expectation of working in an office (Frisco, TX) three days a week (Tuesday through Thursday).
Responsibilities:

• Handles with a high degree of competence, a variety of administrative, special projects and leadership responsibilities
• Communicate effectively with internal and external constituents at all levels
• Effectively manage calendar of appointments by scheduling requests for travel and meetings using appropriate prioritization and decision-making skills to resolve potential schedule conflicts
• Schedule and coordinate travel arrangements (flight, hotel, car rental; including internal and external meetings/events
• Coordinate internal and external meetings (Town Halls, Segment On/Off Site Meetings, WebEx) and meeting document support including creating agendas, presentations and reports.
• Ensure timely submission of all expense reports, in accordance with company policy
• Communicates on behalf of management staff to all levels of staff
• Create, prepare and edit presentation materials, including PowerPoint presentations and ensure its availability
• Provides effective and accurate updates and announcements within and outside the department
• Maintain team SharePoint site and other system administrative support and delegate
• Coordinates new departmental operations and procedures
• Coordinates completion of multiple assignments going on simultaneously
• Assists staff in accomplishing business goals. Acts as leader on special projects
• Initiate timely responses to emails, voicemails, and written correspondence
• Takes initiative in participating in available educational courses
• Onsite Office duties may include but not limited to, pool car administration/maintenance, handling of mail, deliveries and shipping, visitor security badge requests and parking
• Provide backup coverage and support for other M&L Admins as needed

Qualifications:

• 2+ years of experience
• Strong understanding of business requirements
• Maintains up to date knowledge of hardware and software enhancements on company systems
• Ability to understand branding standards and create presentation content within those standards
• Leverage approved branded templates to support various MLC business units in telling our story to internal and external stakeholders via dynamic presentations

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford’s total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:

Equal Opportunity Employer/Sex/Race/Color/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age

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