Job Resonsibilities
- Manage the CFO’s calendar, appointments, and travel arrangements, ensuring efficient use of time.
- Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the CFO.
- Prepare, review, and edit presentations, reports, and financial documents for accuracy and clarity.
- Coordinate and support meetings, including agendas, materials, logistics, and follow-up action items.
- Maintain confidentiality of sensitive business and financial information.
- Plan and organize meetings, luncheons, and employee recognition events
- Serve as liaison between the CFO and internal/external stakeholders.
- Assist with special projects, research, and data gathering as requested.
- Track deadlines, deliverables, and priorities to help the CFO stay on top of strategic initiatives.
- Perform general administrative duties, such as expense reports, filing, and recordkeeping.
- Compile information for the annual report & Stockbook - includes gathering financial information, creating and updating spreadsheets/charts, preparing PowerPoint presentation
- Assists with questions and information on national and quarterly meetings as well as creating/coordinating materials for national meetings.
- Other duties as assigned.
Required Knowledge, Skills & Abilities
- Strong organizational and project management skills with the ability to multitask effectively.·
- Proficiency in Microsoft Office Suite and Google Workspace.
- Excellent written and verbal communication skills.
- Ability to relate well and communicate with people of all levels within the organization
- Ability to exercise discretion, professionalism, and judgement in handling confidential or sensitive matters.
- Proven ability to work independently and proactively anticipate the needs of an executive.
- Strong organizational and communication skills
Work Experience/Education Requirements
- Bachelor’s degree preferred or equivalent work experience
- Minimum 5 years’ administrative experience supporting corporate leadership environment.
Top Skills
What We Do
Tom James is the world’s largest manufacturer and retailer of custom clothing and the engine behind some of the world’s most established tailored clothing brands. As one of the few remaining vertically integrated clothing retailers—meaning we control the entire manufacturing process ‘from sheep to suit’—we offer unparalleled value to those with an eye for quality.
Our service model is based on a simple mantra: “We come to you with fine clothing.” Our clients never wait in line, fight for parking, or covet a garment that doesn’t come in their size. Our clients never settle, because we leverage the support of Tom James’ vertically integrated resources, nearly unlimited fabric and styling choices, plus, the technology of the digital age to offer our clients the individualized wardrobe service they prefer.
The efficiency and value of our business model allows us to span all price points, from $800, entry level fully custom suits to the most coveted, 100% handmade garments in the industry: Oxxford Clothes, based in Chicago, using Holland and Sherry cloth.
The Tom James Company operates offices in 37 states, the United Kingdom, France, Holland, Germany, Australia & Canada.
If you would like to learn more about our service and products, get in touch or visit our website at
www.tomjames.com
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