Senior Administrative Assistant

Overview:

• Workstyle:  Hybrid, Onsite at least 2 days per week, Tysons Corner, VA

• Reports to: Senior Manager, Administrative Services

• Travel Expectations:  Minimal, with occasional travel for team offsites or events

What we’re looking for: 

We’re looking for a proactive, organized, and service-oriented administrative professional with experience supporting senior leaders in a fast-paced environment. You bring a track record of effective calendar and travel coordination, facilities oversight, and event logistics, with sound judgment and discretion. Success in this role requires:

• 5-7 years of experience in a professional administrative support role

• Strong organizational and prioritization skills with attention to detail

• Experience with tools such as Google Workspace, Workday, and expense reporting platforms

• Ability to manage shifting priorities, last-minute changes, and confidential information

• A collaborative, customer-service mindset and strong communication skills

• Comfort navigating ambiguity and proposing process improvements

• A commitment to Custom Ink’s values of mutual respect, ethical ownership, and innovation

Compensation: 

We are committed to providing pay transparency and equitable compensation.

• For this salaried exempt position is $72,000 - $99,500. Placement within the range is determined by a variety of factors, including but not limited to: knowledge, skills, years & depth of experience, and equity with internal team members. 

The perks!

• Generous Paid Time Off: Recharge with flexible paid time off policies and major paid holidays. 

• Comprehensive Health Coverage: Complete Medical, Dental, and Vision coverage at a low cost through a PPO or HDHP plan to support your and your family’s well-being. 

• Employee Wellness: Access to virtual medical consultations through MDLIVE, and mental health services through some of our preferred partners. 

• Family-Friendly Benefits: Up to 12 weeks of fully paid parental leave for birthing parents and 6 weeks for non-birthing parents, plus adoption assistance and family-building benefits.

• Financial Wellness: Plan for the future with a 401(k) retirement plan with company matching, complimentary life & AD&D insurance coverage, and access to financial planning resources. 

• Professional Development: Grow your career with access to training programs, certifications, and tuition assistance.

What you’ll do: 

• Provide high-level calendar management for two senior leaders, including coordinating complex, dynamic schedules and handling last-minute changes with professionalism.

• Facilitate seamless travel arrangements for your principals, including building itineraries, booking accommodations, and processing expense reports.

• Oversee the daily functions of the travel program by addressing team inquiries and managing the allocation of charges for the corporate travel card.

• Own execution of Tyson’s office operations, ensuring a polished, welcoming, and efficient environment.

• Handle mailroom logistics, including sorting, scanning, distributing deliveries, and advising team members on mailing needs.

• Collaborate on team events and logistics, assist with in-house programs, and support special projects and process improvements aligned with organizational goals.

• Coordinate facilities-related requests (e.g., meeting setup, A/V, Wi-Fi), lunch orders, and conference room bookings.

• Exercise sound judgment, especially when handling sensitive or confidential information.

How you’ll be measured:

• High-quality and efficient scheduling and travel coordination for senior stakeholders

• Positive impact on team development metrics, including support of retention and morale

• Enhanced operational systems through process improvements and collaboration

• Timely and effective execution of team events, logistics, and projects

• Consistent delivery of exceptional service across all departments

• Effective collaboration and consistency in providing exceptional service across departments

How you’ll make a difference:

As a cornerstone of our Administrative Services Team, you’ll elevate the experience of team members and guests alike. You’ll ensure our operations run smoothly, our leaders are well-supported, and our workplace is professional and welcoming. Your multitasking ability, discretion, and focus on continuous improvement will have a direct and visible impact on our organization's success.

Cover letters are preferred (not required), Custom Ink values individuality, so use your judgment and write to us in your own voice.

CustomInk, LLC (""Custom Ink"") is an Equal Opportunity Employer. We celebrate diversity in all forms and are committed to maintaining a discrimination-free workplace that treats applicants and employees with dignity and respect. Our employment process is conducted without regard to race, color, religion, nationality or ethnic background, sex, pregnancy, sexual orientation, gender identity or expression, age, disability, protected veteran status, genetic information, or other attributes protected by state, federal, and local law.

Custom Ink uses E-Verify to confirm the employment eligibility of all new team members. To learn more about E-Verify, including your rights and responsibilities, please click here.

Custom Ink will only consider applicants who reside in states where it is registered to do business as an employer. We are currently not registered in the following states: AK, AR, CT, HI, ID, IA, KS, KY, LA, ME, MI, MS, MO, MT, NE, ND, NH, NM, OK, RI, SD, UT, VT, WV, WY.