Administrative Assistant

Job Summary:

At Included Health, the Administrative Assistant will provide administrative support for one SVP, reporting into the CIO. We are looking for someone who works ahead of time, anticipates needs, and produces successful outcomes. This role is based full-time Monday through Friday in our San Francisco office and is not remote.

Responsibilities

• Manage the daily needs and requests from the CIO, anticipating upcoming needs in advance
• Develop a general understanding of the team's function, goals, and priorities – so your support can be strategic and informed
• Respond to calendar scheduling requests meeting coordination
• Coordinate meeting, event, and offsite logistics (catering, travel, logistics, and communications)
• Compile, submit, and track expenses in Workday and process Purchase Orders
• Schedule interviews with recruiting
• Partner with other Executive Assistants for coordination and provide additional support/backup
• Maintain confidentiality with sensitive information

Qualifications and Requirements

• Minimum of 3+ years of recent, full-time administrative support, reporting to 1 or more executives (within last 3-5 years)
• 3+ years of managing the calendar, expenses, and travel of executive or similar level
• Expertise in using Google Suite, Slack, Workday, and Mac products
• Prior experience concurrently managing calendars and priorities for senior leaders
• Collaborative approach to working across internal partners
• Oversee competing projects simultaneously by managing tasks systematically
• Excel in a dynamic setting with frequent changes, flex to changing priorities, and anticipate new challenges and technologies
• These teams build our products so collaboration, promoting teamwork, and community is part of the job

Physical/Cognitive Requirements

• Prompt and regular attendance at assigned work location
• Capability to remain seated in a stationary position for prolonged periods
• Eye-hand coordination and manual dexterity to operate keyboard, computer and other office-related equipment
• No heavy lifting is expected, though occasional exertion of about 20 lbs of force (e.g., lifting a computer/laptop) may be required
• Capability to work with leadership, employees, and members
• Travel required at least once per quarter
• Hours: May require working outside of typical business hours
• We are committed to working with and providing reasonable accommodation to job applicants

Pay:

The United States new hire base salary target range for this full-time position is:

Zone C: $38.26-49.74 per hour + equity + benefits

Zone D: $39.79-51.73 per hour + equity + benefits

This range reflects the minimum and maximum target for new hire salaries for candidates based on their respective Zone. Below is additional information on Included Health's commitment to maintaining transparent and equitable compensation practices across our distinct geographic zones.

Starting base salary for you will depend on several job-related factors, unique to each candidate, which may include education; training; skills; years and depth of experience; certifications and licensure; our needs; internal peer equity; organizational considerations; and understanding of geographic and market data. Compensation structures and ranges are tailored to each zone's unique market conditions to ensure that all employees receive fair and great compensation package based on their roles and locations. Your Recruiter can share your geographic zone upon inquiry.

Benefits & Perks:

In addition to receiving a great compensation package, the compensation package may include, depending on the role, the following and more:

401(k) savings plan through Fidelity

Comprehensive medical, vision, and dental coverage through multiple medical plan options (including disability insurance)

Paid Time Off ("PTO") and Discretionary Time Off ("DTO")

12 weeks of 100% Paid Parental leave

Family Building & Compassionate Leave: Fertility coverage, $25,000 for surrogacy/adoption, and paid leave for failed treatments, adoption or pregnancies.

Work-From-Home reimbursement to support team collaboration home office work

Your recruiter will share more about the salary range and benefits package for your role during the hiring process.

About Included Health

Included Health is a new kind of healthcare company, delivering integrated virtual care and navigation. We're on a mission to raise the standard of healthcare for everyone. We break down barriers to provide high-quality care for every person in every community — no matter where they are in their health journey or what type of care they need, from acute to chronic, behavioral to physical. We offer our members care guidance, advocacy, and access to personalized virtual and in-person care for everyday and urgent care, primary care, behavioral health, and specialty care. It's all included. Learn more at includedhealth.com.

Included Health is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, state, or local law. Included Health considers all qualified applicants in accordance with the San Francisco Fair Chance Ordinance.

About Included Health

Included Health is a new kind of healthcare company, delivering integrated virtual care and navigation. We’re on a mission to raise the standard of healthcare for everyone. We break down barriers to provide high-quality care for every person in every community — no matter where they are in their health journey or what type of care they need, from acute to chronic, behavioral to physical. We offer our members care guidance, advocacy, and access to personalized virtual and in-person care for everyday and urgent care, primary care, behavioral health, and specialty care. It’s all included. Learn more at includedhealth.com.

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Included Health is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, state, or local law. Included Health considers all qualified applicants in accordance with the San Francisco Fair Chance Ordinance.