At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.
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Job Function:
Business SupportJob Sub Function:
Administration & SecretarialJob Category:
Business Enablement/SupportAll Job Posting Locations:
Horsham, Pennsylvania, United States of AmericaJob Description:
We are searching for the best talent for a Senior Administrative Assistant. This hybrid role will be in Horsham, PA.
About Innovative Medicine
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine
Johnson & Johnson Innovative Medicine is recruiting a Senior Administrative Assistant to provide comprehensive administrative support to a Vice President and designated members of the leadership team. This role is critical to enabling leadership effectiveness by proactively managing priorities, coordinating complex business activities, and serving as a trusted partner to leaders and key stakeholders.
The successful candidate will thrive in a fast-paced environment, demonstrate exceptional judgment and discretion, and possess strong organizational, communication, and relationship-building skills.
Primary Responsibilities
Executive Support
* Manage a highly complex calendar with a strong focus on prioritization, efficiency, and alignment to business objectives.
* Coordinate domestic and international travel arrangements and associated logistics.
* Prepare and process expense reports in accordance with company policies.
* Support meeting preparation, including agendas, materials, logistics, and follow-up actions.
* Track leadership action items and follow through to completion.
Business Operations & Coordination
* Serve as a liaison between the Vice President, leadership team members, and key cross-functional stakeholders.
* Coordinate leadership meetings, off-sites, town halls, and special events.
* Support organizational communication efforts and ensure timely dissemination of information.
* Maintain confidential files, records, organizational documents, and business information.
Administrative & Project Support
* Assist with department projects, operational initiatives, and business processes.
* Develop presentations, reports, and correspondence using information from multiple sources.
* Coordinate onboarding activities and support organizational transitions as needed.
* Manage purchase orders, vendor interactions, and selected budget-related activities.
Collaboration & Relationship Management
* Partner closely with administrative colleagues across Oncology and Johnson & Johnson Innovative Medicine.
* Build strong partnerships with Human Resources, Finance, Communications, Commercial, Medical, and other support functions.
* Act as a trusted point of contact for internal and external stakeholders.
* Foster a collaborative, professional, and service-oriented environment.
Qualifications
Required
* High school diploma or equivalent required.
* A minimum of 4 years of administrative support experience supporting senior leaders in a complex corporate environment.
* Proven experience managing executive calendars, travel, meetings, and expenses.
* Strong organizational skills and exceptional attention to detail.
* Demonstrated ability to manage multiple priorities with speed and accuracy.
* Excellent written and verbal communication skills.
* Ability to handle confidential and sensitive information with discretion.
* Proficiency with Microsoft Office applications including Outlook, PowerPoint, Teams, Word, and Excel.
Preferred
* Experience supporting Vice President-level or senior leadership team members.
* Experience in healthcare, pharmaceutical, or highly regulated industries.
* Strong project coordination and event planning skills.
* Experience interacting with senior leaders and cross-functional teams.
This job posting is anticipated to close on 10/7/2026.
This position is overtime eligible.
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.
#LI-Hybrid
Required Skills:
Preferred Skills:
Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, TypingSkills Required
- High school diploma or equivalent
- At least 4 years of administrative support experience supporting senior leaders in a complex corporate environment
- Experience managing executive calendars, travel, meetings, and expenses
- Strong organizational skills and exceptional attention to detail
- Ability to manage multiple priorities with speed and accuracy
- Excellent written and verbal communication skills
- Ability to handle confidential and sensitive information with discretion
- Proficiency with Microsoft Office applications, including Outlook, PowerPoint, Teams, Word, and Excel
- Experience supporting Vice President-level or senior leadership team members
- Experience in healthcare, pharmaceutical, or highly regulated industries
- Strong project coordination and event planning skills
- Experience interacting with senior leaders and cross-functional teams
Johnson & Johnson Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Johnson & Johnson and has not been reviewed or approved by Johnson & Johnson.
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Healthcare Strength — Healthcare coverage is characterized as comprehensive across medical, dental, and vision, with added supports like onsite clinics, fitness centers, and Employee Assistance resources. Mental-health services and wellbeing reimbursements are also described as meaningful components of the overall package.
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Retirement Support — Retirement offerings are portrayed as a major differentiator, combining a 401(k) with employer matching and an employer-funded pension plan. Stock options and other long-term financial supports are also positioned as part of the broader rewards mix.
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Parental & Family Support — Family-related benefits are presented as notably strong, including paid parental leave for all new parents and additional leave types for caregiving and bereavement. Financial assistance for adoption, fertility treatment, and surrogacy is highlighted as a significant support.
Johnson & Johnson Insights
What We Do
Profound Change Requires Boldness. Johnson & Johnson is the largest and most broadly based healthcare company in the world. We’re producing life-changing breakthroughs every day, and have been for the last 130 years. The combination of new technologies and your expertise enables amazing things to happen. Teams from J&J’s consumer business are creating digital tools to help people track the health of their skin. Those working in medical devices are 3-D printing artificial joints personalized for each patient, while researchers in pharmaceuticals use AI to discover lifesaving drugs. Imagine what the rest of our team of 134,000 people at 260 companies in more than 60 countries across the world is accomplishing. We redefine what it means to be a big company in today’s world. Social Media Community Guidelines: http://www.jnj.com/social-media-community-guidelines
