About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.
Job DescriptionPosition Summary
The Senior Administrative Assistant supports a Vice President and Chief of Staff for a Lake County-based team. The person must manage multiple priorities with discretion and efficiency. The person must also help build a positive and engaging culture.
Responsibilities
Calendar & Communication Management
- Manages the VP calendar. Resolves conflicts and sets up meeting series.
- Sets up Teams and Zoom meetings. Handles remote access issues.
- Monitors and prioritizes VP email. Flags actions and follow-up items. Writes responses when needed.
- Meets with the VP daily to review the schedule and prepare materials for the day and week ahead.
Travel, Expenses & Financial Administration
- Schedules US and international travel and arranges meetings.
- Processes expense reports and invoices on time, per AbbVie compliance rules.
- Manages office supplies and other office operations needs.
Documentation & Office Support
- Maintains and updates organization charts and email lists.
- Creates and edits business documents.
- Coordinates new employee office set-up and onboarding.
- Provides back-up support to team staff and may train new administrative assistants.
Culture, Events & Stakeholder Support
- Helps coordinate site events, culture activities, ERG events, and lab tours.
- Works with senior executives and handles confidential information.
- Works under general direction with some supervision.
- Follows AbbVie's ethical, compliance, security, and confidentiality rules.
- May travel locally on a limited basis.
Leadership and Interpersonal Skills
- Works well alone and with cross-functional teams. Takes ownership of mistakes and follows through on fixes.
- Prioritizes own work and balances multiple requests.
- Builds strong relationships across AbbVie and with outside partners.
- Plans and runs team events. Proposes structure, manages logistics, and follows up on execution while managing cost and compliance.
- Shows persistence, attention to detail, and agility in changing conditions.
- Previous administrative experience supporting leadership within a corporate environment is required.
- 7+ years of administrative experience supporting executives is preferred.
- Completion of undergraduate education preferred.
- Some leadership or supervisory experience desired.
- Experience in the pharmaceutical industry or a large corporation is strongly preferred.
- Intermediate-to-advanced skill with Microsoft 365 tools (Word, Excel, PowerPoint, OneNote, SharePoint, Teams, Outlook, Copilot), Concur, and Smartsheet. Project and Visio experience preferred.
- Skill with AI tools, such as MS Copilot or AI chatbots, to work faster and improve written communication.
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
This job is eligible to participate in our short-term incentive programs.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html
Skills Required
- Previous administrative experience supporting leadership within a corporate environment
- 7+ years of administrative experience supporting executives
- Undergraduate education
- Leadership or supervisory experience
- Experience in the pharmaceutical industry or a large corporation
- Intermediate-to-advanced proficiency with Microsoft 365 tools, including Word, Excel, PowerPoint, OneNote, SharePoint, Teams, Outlook, and Copilot
- Experience with Concur and Smartsheet
- Project and Visio experience
- Ability to use AI tools, such as Microsoft Copilot or AI chatbots, to improve productivity and written communication
AbbVie Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about AbbVie and has not been reviewed or approved by AbbVie.
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Retirement Support — Retirement programs are portrayed as a standout, with a dollar‑for‑dollar 401(k) match up to 6% and an additional annual company contribution based on age and service. Feedback suggests this materially boosts perceived total compensation for many U.S. employees.
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Parental & Family Support — Paid parental and caregiver leave are emphasized, including up to 12 weeks of fully paid parental leave for all parents and 4 weeks of paid caregiver leave in the U.S. Feedback suggests these policies are a meaningful differentiator for employees balancing family needs.
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Leave & Time Off Breadth — Time off is described as extensive, with tiered vacation that scales with tenure, 17 company holidays, and two paid volunteer days in the U.S. Feedback suggests the breadth of leave contributes notably to overall benefits satisfaction.
AbbVie Insights
What We Do
AbbVie is a global biopharmaceutical company focused on creating medicines and solutions that put impact first — for patients, communities, and our world. We aim to address complex health issues and enhance people's lives through our core therapeutic areas: immunology, oncology, neuroscience, eye care, aesthetics and other areas of unmet need.
