Position Summary:
Provides administrative and operations support to the Executive Director of Board Relations and Senior Manager of Community Organizing & External Relations (COER). Opportunity to work cross-organizationally in a dynamic environment that involves liaising with UJA’s senior professional team and senior lay leadership.
Major Responsibilities:
- Assist with the operations of several high-level leadership bodies—including the Board of Directors, Executive Committee and President's Advisory Council—by managing the fiscal year calendaring, maintaining data integrity, and providing logistical support for meetings (i.e. room reservations, set-up and breakdown, materials prep, attendance entry, etc.)
- Liaise with internal and external teams who support the President and Chair of the Board, handling relevant internal/external requests and inquiries
- Support all aspects of Board stewardship and governance, including help with crafting Board related communication, maintenance of Board members’ data and demographics, and assistance with various aspects of the Board nominations process
- Manage correspondence for President, including donor acknowledgement letters, condolence notes, and event honoree notes
- Assist with the execution of COER’s Civic Ambassadors fellowship program and neighborhood tables
- Assist with the launch of COER’s lobbying and advocacy missions to Albany
- Support special projects and/or convenings as needed
Skills/Experience:
- Exceptional attention to detail with strong organizational, administrative, and project management skills
- Strong prioritization skills with the ability to juggle multiple responsibilities, manage competing deadlines and thrive in a fast-paced environment
- Ability to collaborate across departments and build relationships with diverse stakeholders
- Excellent written and verbal communication skills—able to communicate clearly, concisely, and professionally
- Polished, professional presence
- Proficiency in MS Word, Outlook, Excel and general understanding of AI tools such as CoPilot and ChatGPT
- BA degree and minimum 1-2 years related experience
Salary Information
The salary for this role is $55,000/year.
Reporting Line:
This role reports to the Executive Director, Leadership Engagement and Board Relations, and is a hybrid position, with a set three days/week in office.
Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- Exceptional attention to detail
- Strong organizational, administrative, and project management skills
- Strong prioritization skills and ability to manage competing deadlines
- Ability to collaborate across departments and build relationships with diverse stakeholders
- Excellent written and verbal communication skills
- Polished, professional presence
- Proficiency in MS Word, Outlook, Excel and general understanding of AI tools such as CoPilot and ChatGPT
- BA degree and minimum 1-2 years related experience
What We Do
UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year. We’re looking for smart, talented, driven people who haven’t met a challenge that’s too big to conquer. Whether you’re a recent college graduate or a seasoned professional, we offer a wide array of opportunities for people of every discipline. Whether your passion is government relations, fundraising, data analysis, marketing, IT, accounting, graphic design, or community planning — there’s something here for you. We’re operating on a hybrid work model: three set days in the office and two days remote. At UJA, respect and inclusion are the cornerstones of our organizational culture. We are committed to advancing an environment where people of all backgrounds, experiences, and perspectives can be their authentic selves and where every voice is heard and valued. We know that our diversity makes us stronger, more effective, and more compassionate. That is why we’re committed to continuing our education and awareness as we look to create a more inclusive workplace, one that’s best prepared to meet the needs of the diverse communities we proudly serve. UJA is an equal opportunity employer.
Why Work With Us
Do you want to come to work every day feeling like you’re changing the world? Are you a bold, creative, results-oriented thinker? Do you thrive in a warm, supportive work environment? Then check out UJA.
