Senior Administrative Assistant to VP, Litigation & Risk and VP, Privacy Legal
Job Description
Company Overview: At Vertex Pharmaceuticals, we are relentless in our pursuit of transformative medicines to improve the lives of people with serious diseases. Our team is dedicated to innovation, collaboration, and making a difference in the lives of patients worldwide.
Role Summary: We are seeking a highly organized and detail-oriented Senior Administrative Assistant to support the Vice President, Litigation & Risk and the Vice President, Privacy Legal. This role is essential in ensuring the smooth operation of daily activities, managing schedules, coordinating meetings, and supporting departmental functions. The ideal candidate will possess strong organizational skills, discretion, and the ability to handle sensitive and confidential information.
Key Responsibilities:
Manage calendars for the Vice Presidents and their team members, including scheduling meetings, securing conference rooms, arranging catering, and providing logistical and administrative support.
Serve as a departmental resource for internal technologies, such as Procurement, SharePoint, Concur, and other Vertex systems.
Coordinate and prepare meeting materials, including agendas, pre-reads, note-taking, and PowerPoint presentations.
Arrange travel bookings, complete expense reports, and organize team events such as lunches, dinners, and offsite meetings.
Prioritize and address requests for appointments, emails, and calls, handling most requests directly and escalating complex issues as needed.
Assist with onboarding new team members and ensure seamless day-to-day office operations, including inventory control, office support services, and maintaining a productive work environment.
Oversee local vendor relationships with office service providers, such as cleaning companies, couriers, and equipment technicians.
Process group purchase orders, invoices, and contracts, and assist with tracking the office budget and resource planning.
Maintain confidentiality and handle sensitive information with discretion.
Required Qualifications:
High school or secondary school education.
A minimum of 2 years of administrative experience or an equivalent combination of education and experience.
Technical Skills Required:
Proficiency in Microsoft Office products.
Strong time management and organizational skills to prioritize tasks and manage multiple responsibilities.
Keen attention to detail.
Ability to handle sensitive and confidential correspondence with discretion.
Preferred Skills:
Familiarity with Vertex’s internal technologies, such as Procurement, SharePoint, and Concur.
Why Join Us? At Vertex Pharmaceuticals, we offer a collaborative and innovative work environment where you can make a meaningful impact. Our comprehensive benefits package includes:
Competitive salary and performance-based bonuses.
Comprehensive health, dental, and vision insurance.
Generous paid time off and holiday schedule.
Professional development opportunities.
Join us in our mission to transform the lives of people with serious diseases. Apply today to be part of a team that is making a difference!
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Pay Range:
$39 - $58Disclosure Statement:
The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law.
At Vertex, our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career, financial, family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical, dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter), educational assistance programs including student loan repayment, a generous commuting subsidy, matching charitable donations, 401(k) and so much more.
Flex Designation:
Hybrid-Eligible Or On-Site EligibleFlex Eligibility Status:
In this Hybrid-Eligible role, you can choose to be designated as:
1. Hybrid: work remotely up to two days per week; or select
2. On-Site: work five days per week on-site with ad hoc flexibility.
Note: The Flex status for this position is subject to Vertex’s Policy on Flex @ Vertex Program and may be changed at any time.
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Company Information
Vertex is a global biotechnology company that invests in scientific innovation.
Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.
Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at [email protected]
Skills Required
- Minimum of 2 years of administrative experience or equivalent combination of education and experience
- Proficiency in Microsoft Office products
- Strong time management and organizational skills
- Keen attention to detail
- Ability to handle sensitive and confidential correspondence with discretion
Vertex Pharmaceuticals Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Vertex Pharmaceuticals and has not been reviewed or approved by Vertex Pharmaceuticals.
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Parental & Family Support — Policies provide 12 weeks of 100% paid bonding leave for all U.S. parents with additional fully paid time for birth parents. Family-forming supports include adoption and surrogacy assistance, fertility options like IVF and egg cryopreservation, breast‑milk shipping, subsidized childcare, backup care, and a DCFSA match.
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Leave & Time Off Breadth — Time off includes roughly four weeks of vacation, 13 holidays, sick time, and two companywide shutdowns (summer and year‑end). Some roles also include flexible or unlimited time off and paid volunteer time.
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Retirement Support — Programs include a 401(k) plan with employer contributions and an employee stock purchase plan. Filings describe employer contributions occurring in company stock, supporting long‑term ownership.
Vertex Pharmaceuticals Insights
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What We Do
Vertex is a global biotechnology company that invests in scientific innovation to create transformative medicines for people with serious and life-threatening diseases. We discovered and developed the first medicines to treat the underlying cause of cystic fibrosis (CF), a rare, life-threatening genetic disease. In addition to clinical development programs in CF, Vertex has more than a dozen ongoing research programs focused on the underlying mechanisms of other serious diseases. Founded in 1989 in Cambridge, Massachusetts, our corporate headquarters is now located in Boston’s Innovation District, and our international headquarters is in London, United Kingdom. We currently employ approximately 3,500 people in the United States, Europe, Canada, Australia and Latin America with nearly two-thirds of our staff dedicated to research and development. Vertex is consistently recognized as one of the industry’s top places to work by Science Magazine, The Boston Globe, Boston Business Journal and the San Diego Business Journal. Our research and medicines have also received esteemed recognitions, including the Robert J. Beall Therapeutics Development Award, the French Prix Galien and the British Pharmacological Society awards.
