Senior Administrative Assistant Procurement

Company:Guy Carpenter

Description:

We are seeking a talented individual to join our team at Marsh Re. This is a hybrid role that has a requirement of working at least three days a week in the office.

This role supports the day-to-day operations of the SmartSource procurement system, including requisition processing, vendor management, and new vendor onboarding. The position also helps ensure accurate records, compliance with company policies, and timely support for internal users and purchasing activities, while providing as-needed assistance with travel coordination, meeting logistics, and expense reporting in accordance with company policy.

We will count on you to:

• Support the day-to-day operation of the SmartSource procurement system

• Process requisitions accurately and in a timely manner

• Maintain organized and accurate procurement records

• Assist users with SmartSource-related questions and issues

• Support vendor management activities, including coordinating updates and maintaining vendor information

• Assist with new vendor onboarding to help ensure all required information and documentation is collected and processed accurately

• Help ensure procurement activities comply with company policies and procedures

• Partner with internal teams and vendors to support smooth purchasing processes

• Own and manage the Amex Events card, including responsible use, tracking of expenses, and submission of accurate expense reports for reimbursement

• Contribute to accurate tracking, reporting, and overall system efficiency

• Provide as-needed support for travel coordination, meeting logistics, and expense reporting, including arranging accommodations, preparing itineraries, facilitating meetings across U.S. time zones, and submitting accurate T&E reports in accordance with company policy.

• Collaborate with Broking Support Services leadership to identify and implement innovative improvements in processes, consistency, and efficiency across the region

What you need to have: 

• High School Diploma with over 5 years of relevant business experience.

• Resourceful, proactive, and professional communicator, adept at using Zoom and Microsoft Teams for videoconferencing.

• Proficient in Microsoft Office Suite, capable of managing multiple high-priority requests while keeping all stakeholders informed.

• Highly organized with the ability to track long-term deliverables, work cooperatively with others, and maintain confidentiality on sensitive issues.

What makes you stand out:

• Bachelor’s degree or higher level

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.

• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.

• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow us on LinkedIn and X.

Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, Marsh will provide a reasonable accommodation to employees and prospective employees to the point of undue hardship upon request and as required in respect of the individual’s particular restrictions and limitations. If you require a specific accommodation because of a disability or medical need, please contact [email protected].

Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.

This is a New position.