Senior Administrative Assistant - Nursing Leadership Maternal Child & Respiratory Therapy, Providence Portland Medical Center, Portland, Oregon
At Providence Portland Medical Center, we are dedicated to providing compassionate, patient-centered care for patients and families across every stage of life. Our Maternal Child team supports families through pregnancy, birth, postpartum, and newborn care, while the Respiratory Therapy team delivers specialized respiratory care in partnership with physicians and caregivers.
We are seeking a highly organized and proactive Senior Administrative Assistant to support the Director of Nursing and the Maternal Child and Respiratory Therapy teams. In this role, you will be a trusted partner to nursing and clinical leadership, helping coordinate daily operations and ensuring priorities remain on track. The work schedule offered is Monday-Friday, 7am-4pm or 8am-5pm.
Key responsibilities include managing complex calendars, coordinating meetings and events, preparing agendas and follow-up actions, facilitating communication across departments, and supporting projects, purchasing activities, and operational priorities. This position is essential in keeping teams organized, connected, and focused on delivering exceptional patient care.
The ideal candidate brings strong organizational skills, attention to detail, professionalism, discretion, and adaptability. Success in this role requires the ability to anticipate needs, manage competing priorities, and build effective relationships across the organization, enabling leaders to stay focused on supporting caregivers, patients, and families.
Job Description Information:
Contributes to the operational effectiveness of the Assistant Administrator/PPMC, and Director of Mission Integration/Providence Portland Medical Center by providing secretarial and administrative support. Also supports other managers as needed.
Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence Portland Medical Center and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.
Required qualifications:
- 5 years of work experience in the hospital or general business setting, including 2 years spent in a position such as executive/administrative secretary.
- Public relations or customer service based experience.
- Experience in data entry.
Preferred qualifications:
- 1 or more years of work experience in healthcare
- 2 or more years of senior or executive level administrative support, inclusive of project management work
- Expert level work experience with Microsoft Office 365 products to include software programs such as Word, Excel, PowerPoint, and Outlook. Ability to navigate SharePoint professionally is a plus
Why Join Providence?
Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.
Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.
About UsOur award-winning and comprehensive medical centers are known for outstanding programs in cancer, cardiology, neurosciences, orthopedics, women's services, emergency and trauma care, pediatrics and neonatal intensive care. Our not-for-profit network also provides a full spectrum of care with leading-edge diagnostics and treatment, outpatient health centers, physician groups and clinics, numerous outreach programs, and hospice and home care.
Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.
Skills Required
- Five years of work experience in a hospital or general business setting
- Two years of experience in an executive or administrative secretary position
- Public relations or customer service experience
- Data entry experience
- One or more years of healthcare work experience
- Two or more years of senior or executive-level administrative support experience, including project management work
- Expert-level experience with Microsoft Office 365, including Word, Excel, PowerPoint, and Outlook
- Ability to navigate SharePoint professionally
Providence Health & Services Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Providence Health & Services and has not been reviewed or approved by Providence Health & Services.
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Healthcare Strength — Coverage spans medical, dental, and vision, with robust mental health support including up to 25 free therapy sessions and a well‑being platform. Additional resources like caregiver assistance and plan assistance can bolster access and overall health support depending on location and eligibility.
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Retirement Support — A 401(k) with employer match and an additional discretionary contribution, plus a student‑debt retirement savings match, provide meaningful long‑term savings support. Planning tools and Public Service Loan Forgiveness eligibility further strengthen the financial security package.
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Parental & Family Support — Back‑up child and elder care through Bright Horizons and paid parental leave offer practical support for caregiving needs. Relocation assistance and other family‑oriented resources complement the core benefits where available.
Providence Health & Services Insights
What We Do
At Providence, our strength begins with understanding. We take time to see, hear and value everyone who walks through our doors—patient or caregiver, family support person or volunteer. Working with us means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others.
