Senior Administrative Assistant - Marketing

At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals’ lives better makes life better – join our team today!

Your Role: Senior Administrative Assistant - Marketing

As Senior Administrative Assistant - Marketing you will support the international Farm Animal team by coordinating business operations, marketing activities, and day-to-day administration across poultry, ruminant, and swine teams. In this role, you will help deliver smooth internal operations, event execution, budget and vendor processes, and campaign support in a collaborative, hybrid environment. This role also offers the opportunity to build broader marketing skills over time.

Your Responsibilities:

• Coordinate international customer conferences, internal meetings, and events, including travel logistics, agenda preparation, accountability decks, and on-site administrative support as needed.

• Manage purchase orders, vendor administration, invoicing, operating expense tracking, cost centre optimisation, and contract processing for speaker and external expert agreements, using SAP, Ariba, and Concur where applicable.

• Support marketing operations by reviewing promotional materials, contributing to campaign activities, supporting launches, maintaining communication and document sites in SharePoint, and administering the promotional materials compliance process.

• Provide day-to-day business support for the poultry international team, including travel booking, group email management, document archiving, and coordination across wider international stakeholders.

• Liaise with external agencies and vendors and provide administrative and communication support across the international Farm Animal business.

What You Need to Succeed (minimum qualifications):

• Education level — High School Diploma / GED, vocational qualification, or commercial training with strong administrative experience.

• A minimum of 3 years of experience in administrative support, marketing coordination, or business support in a commercial environment.

• Written and spoken English proficiency, strong Microsoft Office skills including PowerPoint and Excel, and sound judgment when handling confidential and sensitive information.

What will give you a competitive edge (preferred qualifications):

• Bachelor's Degree in Marketing or Chartered Institute of Marketing (CIM) Diploma, or equivalent.

• Experience with SAP, Ariba, and Concur.

• Previous experience supporting marketing events or a local business unit.

• Ability to work independently, prioritise effectively, and deliver to deadlines in a fast-paced environment.

• Flexibility to support stakeholders across Europe, Middle East and Africa (EMEA), Asia-Pacific (APAC), and US time zones, and interest in building a longer-term career in marketing.

Additional Information:

• Travel: Up to 20%.

• Location: Warsaw, Poland - hybrid work environment; Spain, Madrid - hybrid work environment

Don't meet every single requirement? Studies have shown underrecognized groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status

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