About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.
Job DescriptionThe Executive Administrative Assistant provides administrative support to the Vice President of International Marketing and Commercial Operations (IMCO). Responsibilities include administrative functions including managing calendars, arranging travel, processing expense reports, providing event planning support, preparing agendas and meeting materials and other similar tasks.
Responsibilities:
- Works independently, as directed by the VP, to ensure that the timely and organized administration support needs of the VP and the organization are effectively addressed.
- Schedules various activities (appointments, meetings, facility/conf rooms usage, etc.) for Vice President and leadership team. Ensures meetings are prioritized and conflicts are proactively addressed. Identifies potential conflicts or issues and addresses them proactively, involving the VP as needed. Arranges on- and off-site meeting logistics.
- Arranges and manages VP’s travel scheduling including flights (commercial and corporate), accommodations, ground transportation, and meeting logistics.
- Handles timely and compliant expense reporting.
- Coordinates and/or supports the coordination of events and departments/site activities.
- Prepares a variety of correspondence, agendas, reports and other materials using word processing, spreadsheets, and database applications. Prepares presentations and other meeting materials as required.
- Performs purchasing of goods and services as required, in compliance and following company purchasing procedures. May also require follow-up until received and make payment coordination.
- Reviews and proofreads documents, records and forms for accuracy and completeness and in conformance to applicable rules and regulations. Input, modify and update data in systems and records as necessary.
- Collects and compiles data and other information for inclusion in special and periodic reports.
- Associate’s degree in Secretarial Sciences or related field is required. 4+ years’ experience required and executive administrative experience preferred.
- Anticipates and proactively addresses area needs demonstrating exceptional attention to detail; highly skilled in prioritization.
- Excellent communication skills.
- Basic-Intermediate knowledge of Microsoft Office Suite, particularly Outlook and Teams.
- Well organized, detail oriented, analytical and excellent time management skills. Self-starter, learn quick and work independently.
Additional Information
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
- The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role atthe time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors includinggeographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
- We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
- This job is eligible to participate in our short-term incentive programs.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html
AbbVie Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about AbbVie and has not been reviewed or approved by AbbVie.
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Retirement Support — Retirement programs are portrayed as a standout, with a dollar‑for‑dollar 401(k) match up to 6% and an additional annual company contribution based on age and service. Feedback suggests this materially boosts perceived total compensation for many U.S. employees.
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Parental & Family Support — Paid parental and caregiver leave are emphasized, including up to 12 weeks of fully paid parental leave for all parents and 4 weeks of paid caregiver leave in the U.S. Feedback suggests these policies are a meaningful differentiator for employees balancing family needs.
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Leave & Time Off Breadth — Time off is described as extensive, with tiered vacation that scales with tenure, 17 company holidays, and two paid volunteer days in the U.S. Feedback suggests the breadth of leave contributes notably to overall benefits satisfaction.
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What We Do
AbbVie is a global biopharmaceutical company focused on creating medicines and solutions that put impact first — for patients, communities, and our world. We aim to address complex health issues and enhance people's lives through our core therapeutic areas: immunology, oncology, neuroscience, eye care, aesthetics and other areas of unmet need.
