Senior Administrative Assistant, Finance

Be Part of the IMAX Experience.

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For more than 50 years, IMAX has been a global leader in entertainment technology, redefining how stories are experienced on the world’s biggest screens. Our mission is to power awe-inspiring experiences for audiences around the world.

Our people make everything we do possible. We’re curious, creative, and driven by the belief that great work happens when people are trusted, heard, and supported. At IMAX, you’ll collaborate with purpose in an environment that values innovation, diverse perspectives, and learning at every stage.

We invest in people and empower them to thrive. Our culture is grounded in trust and shaped by a shared belief that our best work happens together. By championing curiosity and encouraging courageous thinking, we push the limits of imagination and create experiences that redefine what’s possible. Careers here are shaped with intention, achievements are shared, and people always come first.

With our global team spanning North America, Europe, and Asia, IMAX brings together proprietary software, world-class architecture, and cutting-edge technology with deep industry expertise. Together, we partner with leading filmmakers and studios, advance entertainment technology, and connect audiences around the world to The IMAX Experience.

Come explore IMAX and create what inspires.

Ignite your future with IMAX.

About the Role:

The Opportunity

The Senior Administrative Assistant, Finance plays a key role in enabling the Finance leadership team and broader function to operate effectively. This role provides a blend of experienced administrative support, finance process coordination, and day-to-day operational assistance, ensuring that executive activities, financial workflows, and cross-functional interactions run smoothly. Working closely with Finance leaders, internal teams, and external partners, the Senior Administrative Assistant brings strong organization, judgment, and attention to detail to time-sensitive, confidential, and high-impact work across the Finance function.

Administrative and Operational Support

• Provide executive assistance including effective calendar management, meeting preparation, and anticipating the needs of the Finance executives.

• Ensure smooth daily team operations by copying, printing, mailing, shipping, and ordering office supplies.

• Manage competing priorities while maintaining strong relationships with internal and external stakeholders.

• Demonstrate the ability to manage sensitive information with the highest level of diplomacy and discretion, exercising sound judgement when communicating and sharing information, always safeguarding organizational and individual privacy.

• Perform other duties as assigned.

Financial Process & Expense Administration

• Coordinate third-party invoices ensuring they are tracked, coded, approved, uploaded, and paid accurately and on time; proactively follow up on outstanding items.

• Prepare and process expense reports accurately and promptly through Concur, ensuring compliance with company policies.

• Provide administrative support and coordination for the quarterly financial close process, liaising between Finance, internal and external auditors, and other departments.

• Provide administrative support and coordination for the tax filing process, including liaising with other teams within Finance.

Meeting, Event & Cross Functional Coordination

• Assist in planning and coordinating internal and external meetings, leadership sessions, conferences, and team social events.

• Develop, edit, and format presentation decks, reports, and other documents in preparation for meetings.

• Schedule and coordinate complex meetings across time zones, ensuring appropriate materials, agendas and logistics are prepared in advance.

Qualifications

• Post secondary diploma or degree in Business Administration, Office Administration or a related field, or equivalent work experience.

• 3-5 years of administrative experience supporting senior leaders and executives in a corporate environment; experience supporting a Finance function is a plus.

• Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• Stellar communication and interpersonal skills, diplomacy, and tact.

• Excellent customer-focus with a professional phone manner and ability to interact professionally with staff members at all levels of the organization, the press, and high-profile clients, and other stakeholders.

• Outstanding organizational and time management skills with proven ability to organize, prioritize, and successfully manage multiple and shifting priorities, projects, and deadlines under pressure while maintaining attention to detail and accuracy

• Proven self-starter with strong work ethics, self-motivated, resourceful, conscientious, punctual, and energetic.

• Experience with Concur, Blackline, Workiva, or SAP are considered an asset.

Position Status:

Existing Vacancy

This job posting reflects a current vacancy within the organization. The position is active, approved, and intended to be filled as part of our staffing needs.​ / Cette offre d’emploi reflète un poste actuellement vacant au sein de l’organisation. Le poste est actif, approuvé et destiné à être pourvu dans le cadre de nos besoins en dotation.

Hiring Range / Échelle salariale à l’embauche :

$57,489.00 / 57.489,00$ - $71,860.00 / 71.860,00$ (per year / par an) Final pay within this range will be determined based on experience, skills, internal equity, and the geographic location of the role. Additional non-discretionary compensation may apply where eligible. / La rémunération finale dans cette échelle sera déterminée en fonction de l’expérience, des compétences, de l’équité interne et de l’emplacement géographique du poste. Une rémunération non discrétionnaire supplémentaire peut s’appliquer lorsque le poste y est admissible.

At IMAX, you will be part of a culture built on respect – we are committed to creating a welcoming and diverse atmosphere across our organization.
For consideration, please apply online. We thank all applicants for their interest in IMAX but only those selected for an interview will be contacted.

IMAX will consider for employment all qualified applicants, including those with criminal histories, or arrest or conviction records, in a manner consistent with applicable state and local laws, including the City of Los Angeles’ Fair Change Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

In accordance with Ontario’s pay transparency requirements, candidates will be informed when they are no longer under consideration for this position. Communication regarding application status may be provided through email or through your online applicant profile (if applicable).​ / Conformément aux exigences de transparence salariale de l’Ontario, les candidats seront informés lorsqu’ils ne seront plus pris en considération pour ce poste. Les communications relatives au statut de votre candidature pourront être envoyées par courriel ou par l’intermédiaire de votre profil de candidat en ligne (le cas échéant).

As part of our recruitment process, we may use technology-assisted tools, including automated systems, to support the review and assessment of applications. These tools do not make final hiring decisions. All decisions related to screening, interviewing, and selection are made by our Talent Acquisition and hiring teams.​ / Dans le cadre de notre processus de recrutement, nous pouvons utiliser des outils technologiques, y compris des systèmes automatisés, pour appuyer l’examen et l’évaluation des candidatures. Ces outils ne prennent pas de décisions finales en matière d’embauche. Toutes les décisions liées à la présélection, aux entrevues et à la sélection sont prises par nos équipes d’acquisition de talents et d’embauche.