About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.
Job DescriptionJob Description
This role provides dedicated executive administrative support to the Vice President of Clinical Development Operations (approximately 50% of capacity) and flexible support across the broader Clinical Development Operations function (approximately 50%). The broader remit includes partnering with the administrative team, supporting function-wide communications, and coordinating meetings and events. Responsibilities also include answering phones, managing calendars and correspondence, arranging domestic and international travel, processing expense reports and billing, scheduling couriers, preparing and revising business documents and presentations, coordinating teleconferences, compiling meeting materials, and other related administrative activities.
Responsibilities
Provides advanced administrative support to the Vice President of Clinical Development Operations as the primary executive assignment, while flexibly supporting the broader administrative team and Clinical Development Operations priorities based on business needs.
Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
Follows company purchasing and other established procedures.
Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
Coordinates new employee office setups and onboarding.
Professionally interacts with high level executives.
Consistently handles confidential or business-sensitive information.
Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
Proactively identifies and resolves scheduling conflicts.
Uses approved artificial intelligence (AI) tools responsibly to streamline administrative processes, improve productivity and efficiency, and support high-quality work in accordance with company policies and confidentiality requirements.
Plans and coordinates Clinical Development Operations functional meetings and events, including leadership and function-wide forums, by managing logistics, venues, schedules, materials, technology, vendors and attendee communications to support effective execution.
This is an onsite opportunity in the Lake County area
Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.
Experience providing support to a VP level or equivalent.
Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.
Self-starter able to function at a high level with general instruction.
Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
Demonstrates a team-oriented, service-focused approach and the ability to balance dedicated executive support with changing priorities across the broader administrative team and Clinical Development Operations function.
Learns quickly and can change course quickly when needed.
Open to suggestions and innovation for improvement.
Professional demeanor and ability to maintain confidentiality.
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this roleat the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on manyfactors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
This job is eligible to participate in our short-term incentive programs.
Note: No amount of pay is considered to be wages or compensation until such amount isearned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that areallocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolutediscretion, consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html
Skills Required
- Minimum 3 years of administrative assistant-related experience
- High school diploma or equivalent
- Experience supporting a Vice President-level executive or equivalent
- Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, and Adobe Acrobat
- Understanding of business processes and requirements
- Ability to work independently with general instruction
- Professional demeanor and ability to maintain confidentiality
- Ability to balance executive support with changing administrative and functional priorities
AbbVie Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about AbbVie and has not been reviewed or approved by AbbVie.
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Retirement Support — Retirement programs are portrayed as a standout, with a dollar‑for‑dollar 401(k) match up to 6% and an additional annual company contribution based on age and service. Feedback suggests this materially boosts perceived total compensation for many U.S. employees.
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Parental & Family Support — Paid parental and caregiver leave are emphasized, including up to 12 weeks of fully paid parental leave for all parents and 4 weeks of paid caregiver leave in the U.S. Feedback suggests these policies are a meaningful differentiator for employees balancing family needs.
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Leave & Time Off Breadth — Time off is described as extensive, with tiered vacation that scales with tenure, 17 company holidays, and two paid volunteer days in the U.S. Feedback suggests the breadth of leave contributes notably to overall benefits satisfaction.
AbbVie Insights
What We Do
AbbVie is a global biopharmaceutical company focused on creating medicines and solutions that put impact first — for patients, communities, and our world. We aim to address complex health issues and enhance people's lives through our core therapeutic areas: immunology, oncology, neuroscience, eye care, aesthetics and other areas of unmet need.
