Full time, continuing
Work closely with senior leadership in a dynamic and fast-paced environment
Base Salary $107,312 - $115,686 + 17% superannuation
About the opportunity
This role provides high-level administrative and operational support to senior leaders within a complex, fast-paced environment. You will play a key role in maintaining calendars, coordinating meetings, supporting the sequencing of priorities, managing workflows, and ensuring the efficient delivery of business activities in support of the Deputy Registrars in the Division of the Academic Registrar. The position contributes to achieving broader team objectives through proactive support and strong organisational insight.
Your key responsibilities will be to:
work closely with the Deputy Registrars and a broad range of internal and external stakeholders
manage complex calendars, meetings, and competing priorities with accuracy and efficiency
prepare high-quality correspondence, reports, briefing materials, and presentations
coordinate meetings and events including agendas, minutes, and follow-up actions
act as a central point of contact, managing enquiries with discretion and sound judgement
maintain effective records and administrative systems in line with organisational requirements
About you
demonstrated experience providing senior administrative or executive support in a complex environment
proven ability to manage competing priorities, including complex scheduling and time-sensitive tasks
experience preparing professional business documents, reports, and presentations
strong capability in coordinating meetings and events, including documentation and follow-up
advanced proficiency in Microsoft Office and administrative systems such as calendars, records, and HR platforms
proven adaptability and agility, with the ability to work collaboratively with diverse stakeholders and working styles.
Sponsorship / work rights for Australia
You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.
Pre-employment checks and declarations
Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.
EEO statement
At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds.
We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion.
How to apply
Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.
For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.
For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Tooba Fida, Recruitment Operations by email to [email protected]
© The University of Sydney
The University reserves the right not to proceed with any appointment.
Click to view the Position Description for this role.
Applications Close
Sunday 26 July 2026 11:59 PMSkills Required
- Demonstrated experience providing senior administrative or executive support in a complex environment
- Proven ability to manage competing priorities including complex scheduling and time-sensitive tasks
- Experience preparing professional business documents, reports, and presentations
- Capability in coordinating meetings and events, including agendas, minutes, and follow-up actions
- Advanced proficiency in Microsoft Office and administrative systems such as calendars, records, and HR platforms
- Proven adaptability and ability to work collaboratively with diverse stakeholders and working styles
- Unrestricted work rights in Australia for the duration of employment (no visa sponsorship available)
- Successful completion of pre-employment and background checks as required by the University
What We Do
The University of Sydney is a leading, comprehensive education and research institution that aims to maximize the potential of researchers and students from all backgrounds.
