Senior Admin Support specialist

Hello. We’re Haleon. A new world-leading consumer health company. Shaped by all who join us. Together, we’re improving everyday health for billions of people. By growing and innovating our global portfolio of category-leading brands – including Sensodyne, Panadol, Advil, Voltaren, Theraflu, Otrivin, and Centrum – through a unique combination of deep human understanding and trusted science. What’s more, we’re achieving it in a company that we’re in control of. In an environment that we’re co-creating. And a culture that’s uniquely ours. Care to join us. It isn’t a question.

With category leading brands such as Sensodyne, Voltaren and Centrum, built on trusted science and human understanding, and combined with our passion, knowledge and expertise, we’re uniquely placed to do this and to grow a strong, successful business.

This is an exciting time to join us and help shape the future. It’s an opportunity to be part of something special.

Senior Admin Support Specialist

About the role

The Senior Admin Support Specialist reports directly to the Country Manager UA. In this role, you will offer administrative support to the Country Commercial Team. Tasks include submitting requests for business trips and travel expense reports for the Country Sales Team, preparing other financial reports, and ensuring all payments related to these business trips are processed. Additionally, you will coordinate periodic gatherings, conferences, training sessions, and similar events.

Role Responsibilities

• Submit requests for certain team members for business trips, travel expenses reports, other financial reports and ensure the execution of all payments related to the Commercial Team’s business trips.

• Coordination of all necessary steps for the preparation of business trips, booking hotels, ordering tickets and taxis for the Commercial team.

• Facilitating the organization of diverse events within the sales department and other organizational units is undertaken by agencies as required.

• Performing the superuser function to ensure the proper functioning of the internal document workflow system EPOS, supporting system users.

• Performing the role of a shopper to meet the needs of the sales department, as well as other departments in case of urgent requirements.

• Ensuring the proper circulation of company orders, as well as their storage and archiving.

• Facilitating the ordering and organizing the dispatch of gifts for customers to various regions.

• Ensuring the issuance and dispatch of distribution products to regions for the company's employees.

• Ensuring control over payments for services and goods for the sales department, as well as other departments in case of urgent needs.

Why you?

Basic Qualifications:

• 1-2 years of work experience preferably in administration.

• A bachelor’s/specialist’s degree

• Computer literacy skills (Microsoft Word, Outlook, Power Point, Excel).

• Fluent Ukrainian and English language skills.

Preferred Qualifications:

• Attention to details, planning and organizing skills.

• Verbal and written communication skills.

• Excellent administrative skills.

Please save a copy of the job description, as this may be helpful to refer to once the advert closes.

If you are excited about this opportunity and want to join our team, please apply online by clicking the button ‘apply’. You will need to upload your resume in English.

What we offer?

Haleon offers a dynamic hybrid work model, allowing you to achieve a balance between professional and personal life. Enjoy an attractive reward package that includes an annual bonus, awards for outstanding performance, and recognition for additional achievements and engagement. We prioritize your well-being by providing extensive support for work-life balance, offering flexible working solutions, including the possibility of working from home, and engaging in various health and well-being activities. Our commitment to diversity is reflected in our open and inclusive environment, which welcomes individuals of all backgrounds, embracing diversity in gender, race, ethnicity, sexuality, disability, and any other characteristic. As part of our commitment to your health, we provide a private medical package for both employees and their eligible counterparts. Our personalized learning approach ensures continuous growth and development in your professional journey. Join a supportive community that values collaboration and inclusivity and take part in integration events that foster a sense of belonging.

Haleon rewards your contribution with a benefits package depending on each CEE locations. More detailed information will be disclosed at a further stage of recruitment process.

Diversity, Equity and Inclusion

At Haleon we embrace our diverse workforce by creating an inclusive environment that celebrates our unique perspectives, generates curiosity to create unmatched understanding of each other, and promotes fair and equitable outcomes for everyone.

We’re striving to create a climate where we celebrate our diversity in all forms by treating each other with respect, listening to different viewpoints, supporting our communities, and creating a workplace where your authentic self belongs and thrives.

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

#Li-hybrid

Care to join us. Find out what life at Haleon is really like www.haleon.com/careers/
At Haleon we embrace our diverse workforce by creating an inclusive environment that celebrates our unique perspectives, generates curiosity to create unmatched understanding of each other, and promotes fair and equitable outcomes for everyone. We're striving to create a climate where we celebrate our diversity in all forms by treating each other with respect, listening to different viewpoints, supporting our communities, and creating a workplace where your authentic self belongs and thrives. We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.
As you apply, we will ask you to share some personal information, which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.
Haleon is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.
Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, Haleon may be required to capture and report expenses Haleon incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure Haleon’s compliance to all federal and state US Transparency requirements.