Senior Accounts Payable Representative – Finance Division

The Finance Division at Carnegie Mellon University is responsible for providing financial management, enterprise planning and stewardship in support of education, research, and strategic goals of the university. As part of the Controller’s Office Team, the Accounts Payable (AP) processes payments to vendors, faculty, staff and students in a courteous, timely and professional manner. AP provides excellent customer service and ensures compliance with the policies and procedures of the university.
As a Senior AP Representative, you will be responsible for assisting the Accounts Payable (AP) senior manager in ensuring effective and efficient daily operations of the department, proper internal controls of the AP function, and provide guidance and mentorship to the AP representatives. Additionally, you will perform the core functions of AP as needed for domestic and international campuses.

Core responsibilities include:

• Customer Service - Research and resolve accounts payable issues with campus and external representatives of the University. Answering questions and responding to requests. Maintain the department’s AP Help Box and respond to all inquiries within the department’s identified SLA, maintain an orderly inbox and provide accurate and clear responses.
• Assist in oversight of day to day operations of AP representatives as assigned by the AP senior manager and serve as a back-up as needed and assigned.
• Train the AP staff when learning new tasks and will take on an active role when rolling out University initiatives to ensure the AP Staff is well trained and informed.
• Ensure all documented AP processes and procedures are followed.  If a process is not documented, create the appropriate documentation.
• Identify recurring invoice, payment and supplier issues and present solutions to AP senior manager
• Process Invoice and credit memo processing in multiple Systems, which includes: Triage invoices in Perceptive Content and Brainware to ensure invoices are accurately processed to reflect content of the invoice.
• Accurately enter and review Payment Form invoices in Oracle – you will enter, review and manage manual payments.
• Complete bank returns, vendor statement review, and vendor and campus refund checks.

Adaptability, excellence and passion are vital qualities at Carnegie Mellon. We are searching for a team member who can effectively interact with a varied population of internal and external partners with a high level of integrity. We seek someone who shares our values and will support the university’s mission through their work.

You should demonstrate:

• Strong attention to detail
• Strong customer service skills
• Process Improvement  

Qualifications:

• HS Diploma or GED
• At least three years Accounts Payable experience
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered

Requirements:

• Successful completion of a pre-employment background check

Additional Information:

• Sponsorship:  Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity.  The university is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.
• Work Schedule: May be asked to complete assigned tasks outside of normal working hours ad hoc and overtime may be required during peak processing times, e.g., monthly AP closing, fiscal year end closing, etc.

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. 

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Accounts Payable

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information: